What are the responsibilities and job description for the Office Manager position at YWCA Seattle | King | Snohomish?

At YWCA Seattle | King | Snohomish ("YWCA"), our mission is dedicated to eliminating racism,

empowering women and ensuring all people in our community have the opportunity to thrive. We

believe that when the barriers of institutional and structural racism are broken down, everyone will

benefit.

Our programs include providing for housing stability, economic advancement, and health & safety.

In addition, we offer holistic, integrated, client-centered services and help individuals and families

build independence and self-empowerment in the most critical parts of their lives.

In addition to these direct services and programs, the YWCA provides education and advocacy for our clients and communities.

POSITION DESCRIPTION :

The Office Manager provides general administrative support for the Regional Office and is responsible for overall office functions that include : clerical, bookkeeping, record-keeping, and reception.

RESPONSIBILITIES :

Office Management
General Administration : Oversee office operations to ensure an efficient, professional environment that supports organizational goals. Process incoming and outgoing mail.
Supplies Management : Maintain inventory of office supplies and equipment, managing vendor relationships to ensure cost-effective purchases.
Record-Keeping : Organize and maintain physical and electronic files related to office operations, personnel records, and other essential documentation.
Reception & Communications : Serve as the first point of contact for visitors and inquiries, providing information about the organization's mission and programs.
Event & Meeting Coordination : Arrange logistics for internal meetings and external events as needed.

Accounting Support :

Bookkeeping : Prepare and make bank deposits. Serve as the primary check request liaison for the Renton Regional Office. Maintaining accurate records in the accounting software.

Payroll Assistance : Support payroll processing, including data entry, record-keeping, and communication with staff regarding timesheets and related inquiries.

Financial / Data Reporting : Ensure required copies of all reports, revenue and expense information are provided to YWCA Finance Department.

Budget Tracking : Monitor budget expenditures for projects and grants, ensuring accurate tracking and alignment with grant requirements and organizational goals.

Communication :

Answer and direct phone calls, emails and other forms of communication.

Schedule meetings, appointments and conference calls.

Greet and assist visitors in a professional and courteous manner.

Race and Social Justice :

Commitment to diversity, including sensitivity to the needs of residents and staff from diverse cultural and economic backgrounds.

Participate and provide leadership in various ways for the agency's Social Justice Initiative.

Support the YWCA's Social Justice Initiative by understanding how racism, sexism, classism, and other oppressions play out in institutions and systems.

Use the lens of social justice to review policies and procedures.

Shows demonstrated ability to interact with people of different cultures.

Qualification & Core Competencies :

AA degree preferred or equivalent experience in accounting, bookkeeping and non-profit administration including contract management.

Strong computer skills, including proficiency in Microsoft Office.

Ability to prioritize and manage multiple tasks.

Meet deadlines with minimal supervision.

Excellent customer service skills for interaction with YWCA staff, funders, government agencies and program participants.

Leadership and Team Management :

Foster a collaborative and results-driven culture, encouraging innovation and efficiency within the department.

Work across multiple departments, from Property Operations, Facilities, Finance / Administration, and Community Initiatives to address and solve problems.

Physical Demands of This Position : The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee :

Continuously exchanges information through listening and talking with agency staff, employers, elected officials, and community members.

Frequently moves locations both within the workspace and in the community.

Continuously = Over 80% of the time

Frequently = 20-80%

Occasionally = Under 20% >

26.50 - $26.50 an hour

Benefits

Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans.

At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan. After two years of employment, employees are eligible to participate in the YWCA Retirement Fund

YWCA Seattle|King|Snohomish is an Equal Opportunity Employer

Salary : $27

Apply for this job

Receive alerts for other Office Manager job openings

Office Manager

What are the responsibilities and job description for the Office Manager position at YWCA Seattle | King | Snohomish?

What is the career path for a Office Manager?

Job openings at YWCA Seattle | King | Snohomish

Not the job you're looking for? Here are some other Office Manager jobs in the Renton, WA area that may be a better fit.

We don't have any other Office Manager jobs in the Renton, WA area right now.

AI Assistant is available now!