What are the responsibilities and job description for the MAINT-Project Controls Manager position at Zachry Group?
Job Description
The Project Controls Manager typically has a wide range of responsibilities, which can include:
The Project Controls Manager typically has a wide range of responsibilities, which can include:
- Supervise, coach and train Zachry site project controls staff.
- Software training (Microsoft Office, SAP, etc.)
- Maintain planning processes for capital, turnaround, and maintenance planning.
- Solicit feedback from client on planner performance and adjust staffing as necessary.
- Maintain planner evaluations and tracker.
- Serve as hiring lead for all Zachry and JVIC project controls positions.
- Work with client supervisors (lead planners, AMMS, central scheduler, etc.) for candidate review, selection, and onboarding.
- Proficient with scheduling and Primavera
- Assist Zachry and other contract schedulers with schedule development and problem solving/resolution.
- Work with Zachry Technical Services Manager on controls team evaluation and training o P&D and IDP for project controls employees
- Provide daily support to planners, schedulers, and planning coordinators.
- Assist planners & schedulers with any questions, concerns or issues pertaining to daily work.
- Manage and approve/decline employee leave requests.
- Ensure planners and schedulers have the proper tools to adequately perform their job function.
- Conduct QC audits of plans and planners
- Receive new project work packages.
- Review all new project work packages, note priorities and assign a project planner with consideration to other packages in backlog.
- Monitor planning status against project need by dates.
- Coordinate with central planner with upcoming work packages
- Assure appropriate priority is assigned to planning work packages to facilitate project work schedule
- Modify planning priorities if deemed necessary by break-in projects
- Oversee material and equipment coordination for project work.
- Coordinate with material expeditor and vendors on material deliveries vs. project need by dates.
- Monitor SAP to ensure purchase requisitions are timely converted into purchase orders.
- Serve as requisitioner for fabrication and material ordering during times of high work volume to help alleviate workload on planners.
- Order Field Change Order (FCO) materials for projects as necessary
- Create service entries in SAP.
- Maintain project planning log spreadsheet.
- Provide continuous status updates to the project planning log.
- Coordinate with project scheduler in prioritizing and scheduling project work
- Ensure project planning completion and materials delivery will facilitate project schedule.
- Provide project planning information to project scheduler for import into project schedule
- Finalize and submit project estimates for approval to project managers.
- Review completed job packages for accuracy, completeness, and constructability.
- Submit work estimates to project managers for approval.
- Distribute copies of job plans to project engineers and project managers.
- Resolve any and all issues that arise during the planning phase.
- Work with quality control when discrepancies in specs and drawings are discovered.
- Answer questions regarding job plans from construction coordinators, execution, and project managers.
- Provide daily support to project planners.
- Assist planners with any SAP issues.
- Run interference in resolving procurement issues to avoid taking planners away from planning.
- Mitigate issues between planners and project managers and/or Constr. Coordinators
- Participate in pre-planning and job plan review meetings with project managers and project engineers.
- Oversee all planning and scheduling for assigned outages.
- Coordinate manning for each outage that the group plans and schedules.
- Spot check job plans for all planners.
- Review work orders to make sure planning time is correct or as close as possible to what is being planned.
- Review worklist to see where the planning stands.
- Communicate with operations to understand the needs and wants of operations for the outages and turnarounds.
- Review each Schedule to ensure best accuracy possible.
- Review previous outage and compare what was done versus what is being done for manpower.
- Conduct weekly meetings with group to provide feedback and information that is needed.
- Give feedback to planners on how, what, when and where job plans need to change or be improved.
- Provide daily support to turnaround planners.
- Keep up with the current safety training that is needed for each planner and scheduler among the T/A Planning and Scheduling group.
- Build and maintain schedules in time of high work volume.
- Manage fatigue schedules for planners and schedulers.
- Build and maintain Daily Progress reports.
- Additional tasks during turnarounds to include: Attending daily meetings with operations; Convey information that is need for each outage to operations; Provide any help or relief to planners and schedulers; Review lessons learned amongst the group after the outage.
