What are the responsibilities and job description for the Project Support Specialist III position at Zachry Group?
Job Description
Zachry Engineering Corporation (ZEC) is currently looking for a talented and self-motivated Project Support Specialist III for the Charlotte, NC office. The successful incumbent has a good understanding of the project document responsibilities, required software systems, and corporate operating procedures necessary to function in a fast-paced multitasking environment.
Responsibilities
- Creation of Installation, Operation and Maintenance Manuals for each project to be ready at time of shipment.
- Creation of Manufacturer's Record Books for each project to be ready 2 weeks after time of shipment.
- Creation of Document Schedule Indexes per project requirements.
- Assisting with the transmission of project related documentation.
- Management of online file transfers. Sending and receiving documentation for project managers, procurement, or any other groups within client that may need to use FTP's.
- Assisting Project Managers with any projects that they need additional support for. Including attending meetings.
- Administrative duties such as organizing meetings and ordering lunch.
- Entering Field Service Time into SAP
- To process (incoming and outgoing transmittals from suppliers) and distribute documentation per the project and client department requirements with attention to detail and accuracy to the project team throughout the life cycle of a project.
- To provide weekly reports throughout the life cycle of a project on the status of each document per the project requirements.
- To maintain the complete revision history of each document process throughout the project.
- To adhere to the client Department standards on document management and retention policies.
- Perform data entry with 99% accuracy (e.g. for every 1,000 documents processed 10 errors) to ensure projects meet delivery deadlines.
- Process documents within 24 hours per the project distribution matrix within the defined budget hours and process per the provided work procedures.
- To maintain accurate document index using the provided project specific template.
- Maintain necessary records of documents to be included in data books / manuals.
- Assemble data books / manual in electronic format.
- Scan documents as needed.
- Coordinate production of hard copies.
- Coordinate the of hard copies and DVD / CD / USB to customer.
- Other duties as assigned.
Qualifications
Physical Demands
Employee will be required to communicate in person, via telephone, email, use of arm / hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.
Work Environment
Work will be in a conservative corporate office environment operating and functioning at a fast pace.
The above description covers the fundamental responsibilities of the Project Support Specialist III position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.
Zachry Group is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.
