What are the responsibilities and job description for the Executive Assistant + Director of Operations position at Zacuto Group?
Zacuto Group, a highly active Commercial Real Estate Brokerage based in Santa Monica is looking to hire an Executive Assistant / Director of Operations to support the CEO of the firm.
As the gatekeeper, and right hand to the CEO, your role will be to provide unparalleled assistance in operations through email, calendar, and project management. Candidates should have a command of the commercial real estate transaction process and tools such as Costar, AIR / CAR forms, and salesforce. Ideal candidates will apply high level organizational skills and industry knowledge to increase daily productivity and workflow.
Minimum 3 years of experience in real estate or finance, with a strong understanding of real estate leasing and sales is preferred. Candidates should be well spoken, comfortable with a client facing role, and thrive in a modern open office environment. A strong work ethic, motivation to grow and succeed is essential.
Role and Responsibilities :
- Act as a liaison between the CEO, the team and clients
- Point of contact for daily requests and incoming needs
- Oversee inbox (200 emails per day)
- Calendar management; to ensure meetings are scheduled and conflicts are resolved
- Administrative duties; office up-keep, meeting preparation, research & record keeping
- Personal assistance; running errands, setting appointments, planning events, buying gifts, ordering lunch, etc.
- Special projects as they align with candidate’s background and qualifications
Core daily functions include :
Executive Assistance
Project Management / Brokerage Operations
Office Management
Required Skills and Experience
ABOUT ZACUTO GROUP
Zacuto Group is a Los Angeles brokerage and advisory firm providing representation to visionary clients with a focus on office, industrial, and retail requirements. Our team is comprised of the top talent in the industry, with multidisciplinary backgrounds in finance, technology, entertainment, hospitality, construction, and property management. We are committed to smart and efficient use of technology and building relationships to achieve superior results.
HOW TO APPLY
Please send a resume cover letter explaining why you should be considered for this specific position to hr@zacutogroup.com. Applicants must label the subject line of their email as APPLICATION : EXECUTIVE ASSISTANT along with their name. All attachments must be in PDF form. Any applications without a cover letter, resume and correct subject line will not be considered.