What are the responsibilities and job description for the Administrative Assistant position at Zatkoff Seals & Packings?
Description
The Administrative Assistant facilitates the efficient operation of the office by performing a variety of clerical and administrative tasks.
Duties/Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Make copies of correspondence and other printed material.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Learn to operate new office technologies as they are developed and implemented.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Handle production work specific to the public accounting industry.
- Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
- Time Management - Managing one's own time and the time of others.
- Writing - Communicating effectively in writing as appropriate for the needs of the audience.
- Speaking - Talking to others to convey information effectively.
- Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
- Computer Skills – Ability to operate spreadsheet, word processing and email programs.
- Teamwork – Ability to function within a group of co-workers and learn to work with different types of people.
- Confidentiality – Ability to keep client and employee information confidential.
- Willingness to be helpful and work overtime as needed.
Requirements
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Schedule:
This is a full-time, non-exempt position with a M-F, 8am - 5pm schedule.
Benefits:
Zatkoff offers the following benefits for full-time employees:
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short and long-term disability
- Employee Assistance Program
- Profit sharing
- Annual performance bonuses
Additional Information:
Zatkoff is an Equal Opportunity and Affirmative Action Employer. Zatkoff is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. Legal authorization to work in the U.S. is required for all positions, and certain positions may require specific types of legal work authorizations.
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