Executive Assistant/Office Manager

Job Overview
We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and manage the daily operations of the office for a chain/franchisee of Quick Service Restaurants.

Essential Job Functions:

Essential duties may include, but are not limited to the following;

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive teams’ behalf

• Manage accounts payable and receivable

• Maintaining comprehensive and accurate records

• Performing minor accounting/data analytics duties

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Organize travel, run errands, schedule appointments, for business and personal, as needed.

• Answering phone calls in a polite and professional manner

• Vendor relationship management

• Intake of third-party/vendor inquiries and identifying the purpose of their inquiry before directing them to the appropriate department

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Education and Experience:

• An Associate degree or equivalent vocational/technical training or five (5) years of experience in public or business administration in lieu of a degree

• Experience balancing, verifying and reconciling financial documents and accounts, and ensure data accuracy; prepare and post journal entries as needed

• Experience with payroll and timecard management

• Microsoft office suite: Outlook, Excel and Word required

• QuickBooks or Quicken knowledge preferred

• Experience in Personal/Executive Assistant or Office Manager roles

• Knowledge of the food service industry is a plus

• Corporate exposure is a plus

Job-Related Skills:

• Strong verbal and written communication skills; able to interact with people of all levels in a confident, professional manner.

• Strong organizational skills and ability to multitask

• Skilled in assessing and prioritizing multiple tasks, projects, and demands to ensure effective time management and ability to meet deadlines

• Problem-solving and decision making

• Proactivity and self-directed

• Basic understanding of frequently used computer software and programs, such as Microsoft Office

• Commitment to Company’s Core Values and growth plans

Requirements:

• 20-40 hours per week

• Flexible work days/hours within normal business operating hours

• Work location: local corporate office with ability to occasionally work from home/remote

Working Conditions:

• Office environment; work with computer and office equipment.

• Essential job functions may require maintaining physical condition necessary for standing, walking or sitting for prolonged periods of time.

Job Types: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 3 years (Preferred)
• Microsoft Outlook: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Accounts payable: 3 years (Required)

Ability to Relocate:

• Columbus, MS 39705: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $30