Legal Administrative Assistant

Job Title: Legal Administrative Assistant

Location: Sacramento, CA 95825

Duration: Fulltime / Direct-Hire / Permanent

Notes:

• Work hours: Monday – Friday, 8-hour shift per day.
• The ideal candidate would have a stable work history and be looking for a long-term career opportunity, have a growth mindset and a desire to learn.

Job Description:

• Looking for an experienced Legal Administrative Assistant with at least three years of experience working in the legal industry.
• The firm provides a high level of representation in trust and estate matters, covering the full spectrum of estate law from basic estate planning through complex administration and litigation.
• The ideal candidate will be able to work well in a team environment, excel under pressure, and have the confidence and ability to assist with daily duties including clerical, secretarial and administrative work.
• The Legal Assistant/Receptionist is responsible for providing administrative support to the litigation team.
• Welcome, greet and assist prospective clients, current clients, former clients, and visitors that contact the office via phone, email and in-person visits.
• Screening and directing phone calls promptly to the appropriate staff member.
• Screening intake calls and scheduling initial consultations and follow up appointments.
• Greeting clients and notifying staff members.
• Processing day-to-day administrative items: incoming and outgoing mail, packages, checks, etc.
• Responding to written and electronic correspondence.
• Ensuring Lobby, office and break area are safe, clean, and organized.
• Coordinating meetings, booking conference rooms, and managing calendars.
• Preparing some court filings and coordinate filing services.
• e-filing documents.
• Calendaring hearings and deadlines.
• Scanning, organizing, and indexing electronic and paper files.
• Participating in office/team meetings, as necessary.
• Delivering excellent customer service.
• Assisting paralegals and attorneys with various projects, as requested.

Qualifications:

• High School Diploma (required); bachelor’s degree (preferred).
• License/Certification: Certified Notary Public (Preferred but not required).
• Receptionist: 3 years (Required).
• Must have at least three years of previous experience working in the legal industry.
• Proficient in using a computer and programs such as Microsoft Office (Outlook, Word, Excel, etc.).
• Must be self-motivated and have strong organizational and time management skills.
• Must be able to multi-task under time constraints.
• Must be detail-oriented with a desire to learn and grow.
• Must be comfortable working effectively as a team player in a professional office environment.
• Must possess excellent listening, verbal, and written communication skills.
• Must be eager to learn and contribute to the overall success of the team.
• Must be willing to work overtime as required, sometimes on short notice.
• Must have multiple strong references.

Job Type: Full-time

Pay: $25.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Legal Assistant: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Receptionist: 3 years (Required)
• Legal Industry: 3 years (Required)

Ability to Commute:

• Sacramento, CA 95825 (Required)

Work Location: In person

Salary : $25 - $26