What are the responsibilities and job description for the Legal Scheduler / Calendar Clerk position at Zenmid Solutions?
Job Summary:
We are seeking a detail-oriented and proactive Legal Calendar Coordinator to manage all aspects of the New York court calendar for a law firm. This role is critical in ensuring seamless scheduling, deadline compliance, and effective communication across legal teams. The ideal candidate will have a strong grasp of NY court procedures, exceptional organizational skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
Court Calendar Management:
- Oversee all facets of the New York court calendar, including court appearances, motions, depositions, and client meetings.
- Monitor and track deadlines for legal filings, responses, and other time-sensitive tasks.
- Review and manage emailed court notices to update schedules and ensure accuracy.
Communication & Coordination:
- Promptly circulate schedule changes or updates to attorneys, staff, and external parties.
- Liaise daily with attorneys, paralegals, and support staff to resolve calendar conflicts and prioritize tasks.
Administrative Support:
- Assist legal assistants and paralegals with projects, including document preparation and filing.
- Perform general administrative duties as assigned, such as maintaining electronic records and generating reports.
Qualifications:
Education:
- High school diploma or equivalent (required).
- College degree (preferred).
- Legal coursework or certification (e.g., paralegal certification) is a plus.
Experience & Skills:
- 2 years of law firm experience, with familiarity in legal terminology, NY court procedures, and motion practice.
- Proficiency with NY court systems (eCourts, eTrack) and Microsoft Office Suite (Outlook, Word, PowerPoint; Excel preferred).
- Proven ability to multitask, prioritize, and maintain accuracy under tight deadlines.
- Excellent written/verbal communication and interpersonal skills.
Additional Requirements:
- Flexibility to work overtime as needed.
- Ability to remain calm and efficient under pressure in a dynamic environment.
Work Environment:
- Fast-paced law firm setting with opportunities for professional growth.
- Occasional overtime may be required to meet court deadlines.
Benefits:
- Competitive salary and benefits package (health insurance, retirement plans, paid time off).
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Law office: 4 years (Required)
- NY court systems, eCourts, eTrack: 4 years (Required)
Ability to Commute:
- New York, NY 10036 (Required)
Ability to Relocate:
- New York, NY 10036: Relocate before starting work (Required)
Work Location: Hybrid remote in New York, NY 10036
Salary : $50,000 - $60,000
