What are the responsibilities and job description for the Executive Assistant position at Zero Doubt Marketing?

Job Description

Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below! Compensation :

60,000

Responsibilities :

Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
Perform basic bookkeeping duties
Act as the main point of contact the high-level executive
Manage schedules including itineraries, travel arrangements, and team meetings
Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks

The role will include (but not limited to) helping their leader with :

Email organization, calendar management, and travel booking / itinerary.

Personal and professional appointment scheduling and management.

Some computer tasks—e.g., CRMling calls with incoming prospects across multiple companies, scheduling calls with active clients across multiple companies, adding notes and action items to client portals, transferring information between systems, updates, scheduling social media management activity.

Tasks associated with quarterly initiatives (I.e., special projects).

Must know how to manage an Outlook calendar, tasks via Asana Outlook, and Gmail boxes with the organization.

Misc errand running and management.

Must be comfortable around animals (dogs and cats).

Qualifications :

2 years performing supportive duties in a personal assistant or executive assistant role, or similar

Experience using Microsoft Office

Strong organizational skills, communication skills, time management skills, and interpersonal skills

Must have graduated high school or received an equivalent certificate of completion

Experience handling confidential information and adhering to strict deadlines

Someone who thrives in a high-paced, high-expectation environment.

About Company

We are a dynamic and innovative marketing company based in Greenville, SC. We specialize in creating impactful online presences for businesses through cutting-edge websites, high-converting landing pages, effective SEO strategies, Google My Business (GMB) optimization, targeted ads, and robust CRM development. Our mission is to provide results that are Driven By Accountability.

Zero Doubt Marketing operates by the following Core Values :

Communicate Proactively

Operate with a Help First Mentality

Appreciate Everyone’s Time

Continually Evolve

Have a Championship Mindset

Salary : $60,000

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