Executive Assistant

Executive Assistant

Location: Downtown St. Louis, Missouri (In-Person)

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Firm Overview:

Zevan Murphy LLC, located in downtown St. Louis, Missouri, is a leading plaintiff’s medical malpractice and personal injury law firm. Our attorneys have built a strong reputation for securing record-setting verdicts and settlements in complex cases. We are committed to providing exceptional service to our clients while maintaining a collaborative and supportive work environment.

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Position Overview:

Zevan Murphy LLC is seeking a highly organized and proactive Executive Assistant to support our managing partner and leadership. This role will require strong attention to detail, excellent communication skills, and the ability to manage a dynamic schedule. The ideal candidate will be responsible for handling emails, scheduling meetings, managing calendars, and ensuring smooth day-to-day operations. This position is based at our downtown St. Louis office. While at least the first several months will be fully in person, this position may be able to become hybrid in person/remote in the future.

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Key Responsibilities

• Review, prioritize, and process incoming emails; draft responses as needed.
• Manage and coordinate complex calendars, scheduling meetings and appointments, including personal appointments as needed, and assist with time blocking.
• Act as a liaison between the partners, other attorneys, and clients.
• Ensure follow-up on action items after meetings and based on email correspondence.
• Assist in developing and documenting processes.
• Assist with vendor selection, ordering office supplies, etc.
• Maintain confidential files and records with accuracy and discretion.
• Coordinate travel arrangements and prepare itineraries as needed.
• Handle administrative tasks such as expense reporting, email filing, and document management.
• Assist with special projects and initiatives as assigned.
• Respond to inquiries and messages on social media platforms.
• Film and edit social media video content.
• Pick up coffee or lunch as needed.
• Assist with minor marketing tasks.
• Drive partners to meetings/depositions on occasion.
• Pinch hitter for other needs. You may be asked to run errands, wipe down a table, serve coffee, etc.

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Required Qualifications:

• Bachelor’s degree preferred; equivalent work experience will be considered.
• 2 years of experience in an executive assistant, administrative, or office management role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools; experience with Quickbooks online preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills with a keen attention to detail.
• Ability to handle sensitive information with a high level of confidentiality and professionalism.
• Problem-solving mindset with the ability to anticipate needs and take initiative.
• Social media savvy

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Compensation:

Base salary of $55,000 per year with discretionary bonuses and opportunity for raises

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Benefits:

• Health, dental, and vision insurance
• Short-term disability coverage
• 401(k) with firm contribution
• Profit-sharing plan
• Paid parking
• Life insurance
• Bonuses
• Business casual work environment
• In person during the first 3 months, then possible transition to hybrid in-person/remote
• Paid vacation and holidays
• Extremely cool bosses

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Why Join Zevan Murphy LLC?

We take pride in our collaborative, supportive work environment. You will have the opportunity to work closely with experienced attorneys and play a vital role in the firm’s success. If you are a detail-oriented professional who thrives in a fast-paced environment and enjoys working as part of a team, we encourage you to apply.

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How to Apply:

If you believe you are a strong candidate for this position, please submit your resume and send an email through the job posting. In the body of the email, answer the following questions:

• Why are you interested in the position?
• What is your favorite productivity tool and why?
• Why should we hire you instead of the other candidates who apply?

All applications will be handled with the utmost confidentiality.

Please, no agency solicitations.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• executive assistant: 2 years (Preferred)

Work Location: In person

Salary : $55,000