Automotive Title Clerk

Summary

Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons and handles the legal transfer of documents for the Department of Motor Vehicles.

Essential Duties

• Processes all new and used vehicles for registration in the state in which they will be titled.
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information is complete.
• Prepares payoff checks for new vehicles and trade-ins.
• Bills out all dealer trades and prepares Certificates of Origin.
• Maintains a system to verify out-of-state titles.
• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Resolves any titling problems with the responsible managers.
• Stock in vehicles.
• Keeps abreast of factory sales programs and ensures proper credits to accounts are made (Rebate Schedule)
• Review and work the Reserve Statement.
• Review and work the Holdback Statement.
• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Prepares stock cards for new and used vehicles.
• Posts vehicle sales and purchases.
• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
• Processes yearly renewal of dealer tags in conjunction with comptroller.
• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
• Reconciles office records with those of the sales department.
• Accounts for all deal records.
• Prepares invoices, listing items sold and service provided, amounts due and credit terms.
• Floor Plan Reconciliation
• Report unit sales figures and overages vehicle inventory to controller.
• Keeps abreast of factory sales programs and ensures proper credits to accounts are made.
• Compiles reports as requested.
• Assists with Month-End.
• Cross-trains others to handle title clerk daily responsibilities.
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
• Directs title runner in daily routines.
• Maintains a professional appearance and a neat work area.
• Other tasks as assigned.

Pay will be negotiated based on experience.