What are the responsibilities and job description for the Billing Coordinator position at Zimmerman Advertising?
Overall Objective
The objective of the Billing Coordinator position is to ensure that clients are accurately billed for all charges (digital, broadcast & print media charges and production charges) on a timely basis.
Responsibilities:
- Oversee client invoicing process for all media, production and other agency services
- Bill clients for billable charges:
- Use budget schedules to determine billing amounts.
- Use Strata/Media Ocean downloads to capture media billing information.
- Use retainer schedules to determine and bill amounts.
- Bill production related charges (voice-over, shipping, travel related, etc.)
- Review billing activity with Account Services and Media teams.
- Review actual digital, broadcast and print media charges versus pre-billing and determine if any billing adjustments are required.
- Create billing adjustments
- Ensure that charges have been approved
- Ensure that our clients have been properly billed
- Receive and respond to internal and external billing questions
- Prepare commission calculations (not applicable to all)
- Liaison with Account Services and Collections team to ensure aging is current .
Requirements:
- Must be customer service and detail focused.
- Able to interpret billing and payable detail information and prepare billing reconciliations.
- Strong ability to communicate, both verbal and written, with internal and external customers.
- Strong organizational skills.
- Working knowledge of Microsoft Excel.
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