What are the responsibilities and job description for the Creative Project Coordinator Job at Zimmerman Advertising in Fort Lauderdale position at Zimmerman Advertising?
Creative Services >
Creative Sr. Traffic Coordinator
ID : 4937
Full-Time / Regular
The Creative Project Coordinator is selected and placed into the position by the VP of Creative Operations. This position works under general supervision with the Creative PM and Director by providing limited hands-on guidance and leadership. Incumbent makes decisions within scope of current policies / procedures. Develops solutions to moderately complex problems. Manager approval is necessary when deviating from standard and routine practices or procedures.
Required Skills
Administrative
Monitor incoming work as it arrives at the Creative PM department
Maintain Workfront protocol for project processing
Facilitate and oversee projects within the respective departments
Communicate with the Creative, Account Services, Studio, Development, and all other departments
Create estimates and Purchase Orders as required
Production :
Identify available resources and assign individual responsibilities to creative and production staff
Update scheduled tasks throughout the day as tasks are completed / added / revised
Review completed creative tasks against job requirements to ensure accuracy & client requests are maintained (QC)
Purchase stock photography according to established procedure
Creative Project Management Overview
Plan, organize and control the day-to-day operational processes regarding job requirements, DEV needs, client needs & media needs
Zealously ensure that deadlines are met and that all related personnel are held accountable
Coordinate with the External Traffic Team, Ad Ops regarding media schedules & required assets (due date(s), file formats, etc.)
Strive to understand the scope of the project to ensure all information is provided and is accurate before assigning it to a Creative
Attend in inter-departmental meetings (with manager) to gauge production workload and stay consistently informed of all active and forecasted work
Establish & track chronology of dates / times for each step of a project’s workflow
Identify potential issues and proactively work with team members to address.
Team Responsibilities
Prioritize and assign creative to work on projects upon arrival
Manage and maintain the WF inbox
Distribute Job Opening & Change Log forms to assigned Creative(s)
Communicate with Account Services regarding job status / job content / overall campaign objectives
Help schedule and prepare materials for meetings
Gain all necessary approvals to move projects forward
Keep the flow of information open, honest, and transparent
Report issues between account services, creative services, and / or production staff to supervisor and / or senior department managers.
Enforce strict adherence to standardized procedures, such as the consistent application of naming conventions, file / folder organization, versioning control, job slugs, etc.
Work closely with various vendors to meet agency needs
Create creative assignment “hot list” / job report for daily status meetings
Understand how to pull all reports in Workfront
Required Experience
Requirements
Bachelor's Degree in Marketing, Advertising, Communications, or relevant, equivalent experience.
1 years of professional work experience, preferably in Advertising / Marketing
Strong communication, negotiation, and conflict-resolution skills.
Proficient with Microsoft Excel and Word.
Resourcefulness and adaptability.
Understands how to communicate difficult / sensitive information tactfully.
Commitment to continuous process improvement initiatives and ability to solve problems.
Poise and focused under pressure; inspires confidence to work independently and in support of department goals and business objectives
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