The Accou nts Payable Supervisor will be responsible for overseeing the accounts payable process within Zips Car Wash. This role requires meticulous attention to detail, strong organizational skills, and the ability to effectively manage a team. The Accounts Payable Supervisor ensures accurate and time ly processing of invoices, adherence to financial policies and procedures, and effective communication with vendors and internal stakeholders.
Responsibilities
Supervisory Responsibilities :
- Manages a team of Accounts Payable Specialists
- Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job
- Trains and oversees field employees involved in roles that require purchases, invoice approval, or corporate expenses
- Directs assigned tasks and provides assistance as needed
- Assists with performance evaluations
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following :
Manages the Accounts Payable function and team to ensure vendor information and invoices are entered in timely and accuratelyPeriodically audits vendor information including W-9s to ensure most current information is documentedPerforms reconciliations from the accounts payable subledger to the general ledger for invoice and expense reportingCompiles Monthly / Quarterly Use Tax dataDevelops and manages the annual 1099 processIdentifies and recommends updates to accounts payable processes and proceduresTracks and processes requested payment escalationsOversees reports regarding cash flow and budgeting for various departmentsDevelops guidelines for proper handling and coding of expenses to maintain general ledger expense accountOversees and fields questions related to expense reporting for accuracy and eligibility for paymentVerifies payments before controller’s signature is added by reviewing checks and vouchersFacilitates correct and timely preparation of budget reports and purchase journalsEnsures proper recordkeeping of purchases for use in tax preparation and periodic auditsEnsures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099sEnsures proper maintenance, filing, and storage of records in case of auditsMonitors corporate credit card accountsOversees purchase orders and ensures the orders are being processed in a timely fashionInitiates, delegates, and / or completes additional job duties that may be required for the businessManages the Accounts Payable monthly close functionsRequired Skills
Minimum Qualifications (Knowledge, Skills, and Abilities)
S kills and qualifications that assist in efficiently completing this job include :
Bachelor’s degree in accounting or business administration, with two years of experience in an accounting office; OR four years of AP and accounting experience with at least two years in a managerial or supervisory capacityStrong ability to solve and process customer problemsAbility to work flexible hours including weekends if called onExcellent verbal and written communication skillsProficient in accounting software and Microsoft Office Suite or related softwareThorough understanding of accounts payable functionsExcellent supervisory and analytical skillsExcellent organizational skills and attention to detailAbility to motivate staffPhysical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Prolonged periods sitting at a desk and working on a computerMust be able to lift up to 15 pounds at times
