Payroll Specialist (Hybrid)

Job Summary

Zoe Holding Company, Inc. (Zoe) owns multiple subsidiaries that provide contingent staffing and permanent placement services for the medical, construction, and legal industries across the continental U.S.

The payroll specialist will oversee multiple aspects of payroll operations and is responsible for the timely and accurate processing of payroll checks for multiple business lines.   The ideal candidate will have a passion for payroll and its associated responsibilities, be personable, service- and team-oriented, and be willing to work in a collaborative environment.  

This role requires a seasoned professional with comprehensive experience who is detail-oriented, possesses strong analytical skills, and has a thorough understanding of U.S. payroll regulations.  The candidate will be required to maintain up-to-date knowledge of state and local wage laws to ensure the company’s payroll practices are adjusted promptly to adhere to statutory requirements.  This position is based in our Scottsdale office in a hybrid capacity.  

Duties and Responsibilities

• Full-cycle processing of weekly payroll for 500 to 800 employees located across multiple locations and states
• Conducting multiple aspects of the payroll process, which includes maintaining payroll systems, troubleshooting periodic payroll issues, data entry management, and reporting issues to leadership
• Ensuring overtime, double time, vacation, sick, holiday, meal breaks, etc. are paid accurately based on state and local requirements
• Ensure vacation and sick time accruals are accurate
• Timely process garnishments and liens according to ordered instructions with the support of our 3^rd party vendor
• Investigate and resolve payroll discrepancies and attend to payroll-related questions from employees and management.
• Drive improvements in the company’s payroll functions by partnering with Finance, Operations, and Human Resources
• Conduct recurring analyses, audits, and reconciliations of payroll activities and tax matters.
• Make certain all payroll systems comply with federal, state, and local laws
• Initiates, tracks, and maintains all records/files associated with payroll activities.  This also includes but is not limited to government agency payroll tax-related notices and filings, as well as business identification numbers with the support of our 3^rd party vendor
• Supports and executes the company's mission, ethics, and goals effectively. 
  1. Represent themselves positively and professionally in the company and community. 
  2. Adheres to the dress code with a clean and neat professional appearance. 
  3. Reports on time and as scheduled to complete work within the designated time. 
  4. Adhere to all company policies and procedures outlined in the Employee Handbook and Employee Agreement or communicated by the executive team. 

Job Requirements and Preferences

• Bachelor’s Degree in Finance, Accounting, Business Administration, or equivalent in a related field preferred
• Multi-year experience and expertise with ADP WorkForce strongly preferred
• Expertise in managing payroll operations in a deadline-driven environment
• A solid understanding of U.S. and multi-state payroll regulations and compliance requirements
• Working knowledge of generally accepted accounting principles (GAAP)
• Demonstrated success in leading administration of high multi-state payroll volume
• Prior experience in the Staffing and Recruiting industry is strongly preferred
• Must have exceptional analytical, problem-identification, and problem-solving skills. 
• Background in working with large data volumes and payroll software data integrations
• Proven ability to handle sensitive and confidential information
• Attention to detail and goal-oriented
• Strong Microsoft Excel and Database experience
• High degree of proficiency with Microsoft Office (Excel, Word, Outlook)
• Excellent verbal and communication skills
• Ability to prioritize and manage multiple responsibilities
• Ability to pass Background Check
• Position will be hybrid, with the requirement to work from the Scottsdale, AZ office 20% to 40% of the time