HR Administrator, DACH

Purpose of the Position

Reporting to the HR Business Partner, DACH; as Human Resources Administrator, DACH you will be responsible for supporting the administrative functions of the Human Resources Department, and for supporting the Human Resources Business Partners to deliver a complete generalist HR service to stakeholders both within EMEA and within our Corporate functions based in the US. These services include (but are not limited to) document drafting, contract administration, policy renewal, flexible working requests, filing, minute taking, responding to general HR queries, diary and travel management and meeting management.

Key Responsibilities

Onboarding

• Validate New hire approvals / contract request documentation provided by KF Hire / iRPO to ensure complete data has been received, and accurate data has been submitted (both internal SAP assignment data and candidate personal data)

• Act as the key point of liaison between HR Operations Team and KF Hire and iRPO on all new hire queries

• Respond to candidate queries relating to their new hire documentation, escalating such to the HR Advisor, EMEA where appropriate

• Chase new hire/ onboarding documentation not provided by candidates
• Creation of employee personnel files and document maintenance

• Lead the onboarding induction program run bi-monthly across the DACH region and manage the undertaking of day 1 ‘Right to Work’ checks for all new hires on or before first date of employment

• Collate and issue monthly HR payroll data for new joiners to the EMEA Payroll Team.

Generalist HR Activities

• Act as a HCM & PSCF Initiator for the EMEA region
• Responding to requests received into the shared HR mailboxes from external third parties, in a timely manner
• Responding to all generalist queries received via the ‘AskHR’ platform, and escalation of queries where relevant to a more senior member of the Human Resources Team
• Supporting Human Resources Business Partners by means of minute taking at formal meetings, including (but not limited to)

Employee Grievance Meetings

Employee Disciplinary Meetings

Performance Management Meetings

Flexible Working Meeting

• Support the Director – Human Resources, EMEA and any appointed external legal Counsel in the collating of evidence and presentation of the Company defence at any legal hearings that might be issued within EMEA
• Invoice administration relating to HR related activity
• Provide administrative support to the new joiner HR Inductions across the DACH region Process

Payroll

• Maintain all relevant ‘payroll trackers’ with variable changes to monthly payroll, as a result of generalist HR activity
• Ensure relevant documentation is shared with the payroll Team, to support any payroll activity in any given month

HRIS & Data Administration

• Regularly work with the HRIS team to review and audit data, flag issues and process corrections as needed
• Regularly work with payroll and global corporate HRIS team to research issues, look for root causes, escalate concerns and identify solutions

Compliance & Policies

• Regularly monitor and audit HR files to maintain compliance with Korn Ferry policies and procedures.
• Handle highly confidential information maintaining strict rules of confidentiality at all times
• Monitor and manage the auditing of HR related documents on the HR systems.

Talent Management

• Support the delivery of any HR Training sessions run across EMEA.
• Support the development of ‘issue specific’ training sessions or ‘Knowledge Articles’ as required across EMEA.
• Champion of the Company’s values and vision, so as to ensure everyone is working towards the same objectives and behavioural expectations.

The Candidate

Experience and Professional Qualifications

• Educated to degree level or above
• Prior experience in a generalist Human Resources administrative role

Skills and Competencies

• Excellent attention to detail
• Ability to identify problems and provide solutions
• Excellent interpersonal and communication skills (both verbal and written)
• High client-service orientation
• Situational adaptability
• Cultural adaptability
• Communication and community building at all levels
• Ability to work in a highly fast-paced environment with constantly changing priorities