Senior Human Resource and Administration Executive

• Marine Industry
• Good welfare & benefits
• Located in the East

RESPONSIBILITIES:

Compensation & Benefits:

• Accurately prepare and submit IR8A and IR21 in a timely manner, ensuring compliance with IRAS requirements.
• Prepare and respond to government surveys related to manpower or HR, as well as meet statutory reporting obligations when needed.
• Collaborate with external tax consultants regarding expatriate employee tax issues, ensuring timely submissions and compliance with tax authority regulations.
• Submit the monthly Payroll Journal to the Finance Department for verification and reconciliation.
• Lead the monthly payroll process, ensuring accuracy and compliance with CPF, IRAS, and MOM regulations prior to submission.
• Review tax-related reports (IR8A, IR21) and verify the treatment of employee benefits.
• Prepare payroll-related reports and manage statutory claims (e.g., NS, government-paid leave).
• Analyze and draft salary proposals and conduct compensation reviews.
• Support annual salary reviews, promotions, and bonus cycles.
• Review staff insurance plans and assist with benefits benchmarking.

Performance Management & Talent Development:

• Manage and improve the performance appraisal system.
• Monitor personnel actions such as promotions, transfers, terminations, and disciplinary actions.
• Review and validate company organizational charts prepared by junior staff.
• Assist with succession planning and the development of career frameworks.

Recruitment, Onboarding & Exit:

• Oversee and review recruitment, onboarding, and exit procedures carried out by junior staff, ensuring compliance and alignment with company policies.
• Ensure proper review and approval of manpower requisitions.
• Oversee end-to-end recruitment process, including interviews and coordination with agencies.
• Ensure compliance in onboarding, orientation, and induction processes.
• Conduct exit interviews and ensure a smooth and documented exit clearance process.

Training & Certification Management:

• Review and support the training needs analysis and coordination efforts conducted by junior staff.
• Identify, coordinate, and manage training programs.
• Maintain and update mandatory testing and certifications (e.g., audiometric, offshore safety, color vision, GOC).
• Apply for government training grants (e.g., SDF) and monitor training evaluations.

HR Operations & Compliance:

• Supervise and review the work of junior HR team members.
• Oversee HR documentation, reporting, filing, and ensure compliance with audit requirements.
• Ensure the accuracy of HRMS data (e.g., Just Login) and support reporting needs.
• Oversee work pass applications, renewals, cancellations, and updates managed by junior staff, ensuring regulatory compliance.
• Liaise with insurers on staff movements and claims.
• Ensure compliance with the Employment Act, CPF, MOM, IRAS, and other statutory obligations.
• Participate in PDPA-related activities and ensure confidentiality of HR data.

Employee Engagement & Administration:

• Oversee employee engagement initiatives and wellness programs managed by junior HR staff, ensuring alignment with company culture and inclusivity.
• Supervise administrative support related to staff accommodation, office access, and vehicle coordination by junior staff.
• Ensure continuity in operations and escalate issues when administrative team members are absent.
• Review and approve administrative reports and staff logistics documentation where necessary.

ISO & QMS Documentation:

• Assist with the management, maintenance, and audit readiness of HR ISO/OHSAS documentation.

Other Duties:

• Undertake other ad-hoc HR and administrative tasks as directed by the Head of Department.

REQUIREMENTS:

• Diploma in HR Management, Business or related fields.
• Minimum 5 years of relevant HR experience, including payroll and compliance.
• Familiarity with Singapore's employment laws and statutory reporting requirements.
• Ability to lead and mentor junior staff effectively.
• High level of integrity and discretion when handling confidential information.
• Proficient in HRMS platforms (e.g., JustLogin) and MS Excel.

HOW TO APPLY:

Interested candidate, please submit your application by emailing a detailed copy of your updated Resume in MS Word Format to Tan Shi Ting Suann (EA Personnel Reg. No. R25127285, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) by clicking “Apply Now” or contact Suann at suann.tan@achievegroup.asia for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

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