Sales Support and Finance Admin Executive (Vlookup Pivot Table)

The Opportunity

Adecco is partnering with a Japanese MNC Automotive Manufacturer. We are looking for a Sales Support and Finance Admin Coordinator (Pivot Table, Vlookup) to join their business!

This role provides crucial admin support for the Aftersales support duties by working closely with Sales and Finance teams. We are seeking a candidate who possess strong Excel skills (Pivot Tables, VLOOKUP proficiency required - Excel test will be required) and exposure to finance-related duties.

• Permanent, Full-time opportunity
• Location: West region, Tuas office (Company transport provided Boon Lay)
• Working hours: Monday - Friday, 8.30am to 5.30pm
• Salary: up to $3500 basic AWS VB

The Job

• Sales & Finance Support: Work closely with Sales and Finance teams to provide administrative support for operations.
• Finance Admin: Support management in monitoring and managing technicians’ attendance, Overtime (OT), and allowance claims.
• Billing & Documentation: Verify customer invoices, checklists, and quotations for correct details, signatures, stamps, and billing.
• Manage Purchase Orders: Prepare POs for suppliers/contractors, verify vendor invoices against POs, and ensure 3-way matching (PO, DO, Invoice).
• Aftersales Support: Respond to customer and vendor inquiries regarding billing disputes or discrepancies.
• Track Vendor Invoices: Monitor timely receipt and completeness of vendor invoices to avoid payment delays.
• Reporting: Assists the Manager with generating all necessary management reporting and compiling it for monthly review.

The Talent

• Min O Level with at least 5 years of admin support in service or workshop environment
• Possess finance/ accounting experience (AR / AP / Invoice) will be advantages
• Must: Strong in Excel using Vlookup and Pivot Table (Excel test will be required)