Office Administrator (Private Equity)

Role Overview

The Office Administrator will be based in Singapore and will serve as primary contact for the Southeast Asia-based teams. This role will support the Office Manager with ad hoc tasks relating to the Singapore office space, as well as supporting the Investor Relations Team, as required. For the right candidate there may be the opportunity to support other areas of the Business such as the Finance or HR Function.

Responsibilities include, but are not limited to the following:

Support on ad hoc office projects

Support the Office Manager with any office-related tasks

Communicate effectively to ensure executives, internal clients and external constituencies are informed and updated about meetings, events, etc.

Proactively manage the Outlook calendars; schedule calls, meetings, conferences, restaurant reservations, etc.

Arrange regional and international travel logistics; including ground transportation, flights and hotel accommodation

Process expense claims accurately and in a timely fashion, if required

Support the Investor Relations Team logistically with ad hoc projects such as event set up

There may be the option to expand the job scope, to include support for other areas of the Business, and support people within the Finance and HR functions depending on individual's aspiration to evolve and grow with the firm

Function as part of a dynamic and collaborative administrative team: One team philosophy. This includes providing backup coverage for other team members

Qualification

Prior experience supporting Finance or related industries

Dynamic, can do, and positive attitude with a strong team spirit

Ability to handle a high work capacity while maintaining a close attention to details

Ability to work autonomously and with an excellent sense of initiative

Committed, reliable, flexible, honest, and well mannered

The ideal candidate must exhibit exceptional organizational skills, excellent written and verbal communication, and maintain a high level of professionalism.