Admin Executive (1 Year Contract)

Job Descriptions:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Work with Director(s) / project manager(s) / managers as directed to achieve departmental objectives.
• Assist Director(s) / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Participate in project and/or team meetings as needed.
• Assist with daily planning of managers schedules, meetings, interviews and possibly travel (through corporate agency), if assigned.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned. Necessary attributes
• Ability to work independently and as part of a team
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast paced environment and prioritize effectively.
• Takes initiative with in area of responsibility

Requirements:

• Singaporean and SPR only.
• NITEC / GCE ‘N’’ / ‘O’ / A’ level or Diploma level and above.
• Minimum 3 years of relevant experience
• Meticulous and able to work independently
• Positive attitude and able to meet deadlines
• Versed in Microsoft office.
• Experience in M&E environment is preferred.