Analyst (Operations), Projects

OVERALL SUMMARY

• This function supports the Manager (Operations), Gas & Projects by assisting in data analysis and project management tasks. Responsibilities include analysing financial data (P&L) for each voyage, collaborating with IT to automate data collection and reporting, and enhancing operational processes through effective gap analysis and lessons learned from voyage reviews.
• The function is also responsible for fulfilling the Charter Party requirements of the spot voyage and time charter fixtures, maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping voyage related expenses within acceptable levels.

AREAS OF RESPONSIBILITY

ANALYST

Data Analysis and Project Management

• Data Analysis & Automation: Collect and analyse financial data (P&L) for each voyage; collaborate with IT to automate data collection and reporting for real-time insights.
• Process Improvement: Capture lessons learned from each voyage review and refine operational processes to prevent future losses.
• Contractual Gap Analysis: Assess losses due to contract (CP, towage, port expense) gaps and improve operational processes to bridge them.
• Cost Optimisation: Review freight taxes and port rebates to maximise savings opportunities.
• System Optimisation: Work with IT to implement voyage management tools that provide real-time data for better decision-making.
• Customer Relationship: Maintain strong communication with customers, providing operational updates and addressing feedback.
• Stakeholder Coordination: Coordinate with agents, charterers, and service providers to ensure high-quality service.

Voyage Management and Vessel Documentation

• Read all messages pertaining to individual vessels and take action as required.
• Monitor vessels movements and update on applicable software for Operations Module.
• Archive all your vessel E-Mails on a regular basis using Voyage File.
• Responsible for executing voyage related activities starting from Pre–Fixture Planning stage to the Post–Fixture stage involving Claims and Demurrage submission.
• Upkeeping of vessel trading certificates, plans and Q88 information.

Spot Voyages

• Pre – Fixture:
  • Liaise with Chartering Officer in answering to Charterer’s
  • Send vessel’s Q88, trading certificates and fill up questionnaires as required by Charterer’s and send it to
  • Ask vessel for stowage plan and send it to charterer’s after getting the same approved from the Operations
  • Completing online surveyors and Questionnaires on various platform when required.
• Vessel Fixed and Subjects Lifted:
  • Get the Fixture Recap from Chartering Officer and study the same along with the C/P and Rider Clauses.
  • Forward the Fixture Recap Riders Base CP to the vessel.
  • Liaise with brokers to get the voyage orders (including narrowed laycan if applicable) and forward the same to Master after going through it and making sure that the same is in line with the Recap.
  • Follow up with Master for the final stowage plan and forward the same to Charterer’s after approval by the Operations Superintendent.
  • Appoint Agents as required via Outsourcing company.
  • Obtain the authorisation from the Fleet GM/his designate for making timely PDA remittance to the agent’s account.
  • Execute the voyage while always ensuring that legal aspects and liabilities are complied with.
  • Provide proceeding instructions to Master as to what speed / consumption the vessel should comply with.
  • Follow up on discharge orders and Letter of Indemnity (LOI) with the brokers.
• On Voyage Completion – Post Fixture:
  • Ensure all Cargo Documents have been received from the Agent and Master.
  • Calculate Demurrage and Submit to Post Fixtures as required.
  • Reimbursement of Claims from Charterer’s if any.
  • Prepare Voyage Result of vessel and submit to Operations Manager.

Time Charter

• Pre Time-Charter:
  • Liaise with Commercial for all pre-fixture queries and provide all Certificates, Questionnaires as required.
  • Send C/P General Time-charter and Delivery instructions / certificates templates to Master.
  • Ensure Delivery Notices are served on time.
• During Time Charter:
  • Obtain necessary LOI(s) when required.
  • Negotiate and appoint Agents for husbandry matters. Arrange for PDA remittance if required.
  • Coordinate communication between parties involved in Charter.
  • Ensure Time Charter hire is billed promptly.
  • Also ensure Bunker ROB’s and other items as per C/P are billed.
  • Submit / Complete questionnaires as required by charterers during their voyage fixtures.
  • Carry out compliance checks / STS clearance as required.
• Prior Completion of Time Charter:
  • Ensure delivery notices are served in line with C/P hire period.

Other Duties

• Update TIME-Bar for all your vessels.
• Appoint Owner’s Agent and arrange PDA remittance as and when required.
• Liaise with Insurance Department as and when a vessel enters War Risk Area keeping them informed if the same in on Owners A/C or Charterer’s A/C.
• Liaise with Security regarding embarkation and disembarkation of Security Guards.
• Appoint Pilot, Local Superintendent, Bunker Surveyor as and when required.
• Obtain various LOI(s) from Charterer’s as required.
• Initiate Freight Billing (To be done once signed Bill of Lading and firm discharge order is available).
• Update IMOS system promptly.

QUALIFICATION / EXPERIENCE

• Degree or Diploma, preferably in Data Science, Business Analytics or equivalent.
• 1-2 years relevant working experience in Data Analysis.
• Experience in maritime industry would be an added advantage.
• Proficient in data analytics and statistical tools such as Microsoft Excel (PivotTables, VLOOKUP, and macros), Power BI, Tableau, SPSS Statistics, Minitab and JMP.
• Strong communication skills in English, both verbal and written.
• Capable of managing stress and maintaining productivity under pressure.
• Effective team player, responsive to team needs and deadlines.
• High attention to detail in data management and reporting.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.