Personal Assistant to CEO, Downstream

JOB SUMMARY:

Reporting to the CEO, Downstream, you will be responsible for providing high-level confidential secretarial and administrative support. You will be responsible for managing a wide range of executive support tasks, including managing calendars, preparing documents, coordinating meetings and handling confidential information.

MAIN DUTIES AND RESPONSIBILITIES:

• Manage and organize the CEO’s calendar, including scheduling meetings, appointments and travel.
• Plan, coordinate, and manage all aspects of overseas business and personal travels, including flights, accommodation, transportation, and itineraries.
• Ensure all travel documents (passports, visas, tickets) are up-to-date and organized in advance of travel.
• Handle sensitive and confidential information with discretion.
• Experience in house management would be a plus.