Admin Assistant - Temporary

ADMIN ASSISTANT (TEMPORARY)

JOB QUALIFICATIONS:

File Management:

• Save the scanned files in the designated folder or location.

• Name the files according to the provided naming convention (e.g., student ID, course code).

• Organize the digital files in a systematic manner for easy retrieval.

Quality Control:

• Review the scanned documents to ensure they are complete and legible.

• Rescan any pages that are unclear or missing.

• Report any issues with the scanning process to the supervising staff.

Confidentiality and Security:

• Handle all exam papers with care to maintain confidentiality.

• Ensure scanned files are stored securely and access is restricted to authorized personnel.

• Follow any institutional policies regarding data protection and privacy.

Communication and Coordination:

• Coordinate with instructors or administrative staff to ensure all papers are accounted for.

• Update the supervising staff on the progress and any issues encountered.

• Be available for any additional tasks related to the scanning process as needed.

Maintenance and Troubleshooting:

• Perform routine maintenance on the scanner (e.g., cleaning, replacing consumables).

• Troubleshoot any technical issues that arise during the scanning! process.

• Seek technical support if problems cannot be resolved independently.

JOB DETAILS:

Preparing the Papers:

• Ensure all exam papers are collected and sorted correctly.

• Remove any staples, paper clips, or bindings that could interfere with scanning.

• Organize the papers in the correct order, according to the provided guidelines.

Operating the Scanner:

• Set up the scanner and ensure it is functioning properly.

• Calibrate the scanner if necessary to ensure clear, legible scans.

• Adjust settings for resolution, color, and file format a route (e.g., PDF, TIFF).

Scanning the Papers:

• Feed the papers into the scanner, ensuring they are aligned correctly.

• Monitor the scanning process to avoid jams or errors.

• Double-check each scanned document for clarity and completeness.