Team Assistant

Job Title: Team Assistant

Team: Liability Defence

Location: Singapore

ROLE

The Team Assistant will support the Liability Defence team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved, to maintain the high standard of service offered to the Firm's existing clients and to assist in furthering the professional reputation of the team and to contribute to the development of the team in accordance with the Firm's policy.

Team

The Liability Defence team consists of two Partners, two Senior Associates, three Paralegals, one Secretary and one Team Assistant. The Team Assistant will report to the Partners.

Key Responsibilities

• To set up new files accurately and speedily on instruction.
• To undertake file closure and archiving when required.
• To deal accurately with filing – storage and retrieval of client files in line with the department's filing system.
• To deal with administrative requirements in relation to files for all members of the team.
• Preparation for signature of all correspondence and documentation.
• Assistance with document production and/or amendments.
• Preparing and sending spreadsheets for internal and external use.
• To contribute to the provision of the teams working practices and systems.
• Faxing, scanning and printing email documents
• To ensure the confidentiality and security of all practice and client's documentation and/or information.
• To prepare and serve refreshments as and when required to clients and/or lawyers when required.
• To work closely with Finance team on relevant matters to support the team.
• To undertake any other duties which from time to time may be allocated.

KNOWLEDGE, SKILLS & EXPERIENCE

• Preferably at least 1 year of relevant administrative experience in the legal industry.
• Professional services experience.
• Ability to communicate at all levels with strong organisational skills.
• Build effective working relationships with partners and staff at all levels.
• Service delivery focused.
• An effective multi-tasker, able to deal with multiple priorities and urgent situations as they arise; hold the ability to be flexible when needed to adapt to fast-changing dynamics; be adept at managing stakeholder expectations all while remaining resilient under pressure.
• Committed, enthusiastic and innovative.

Desirable

• Excellent understanding of the legal industry.

• Please note that only shortlisted candidates will be contacted.

Team

Kennedys Singapore office was established in 2008 and in 2015 entered into a joint law venture (JLV) with local Singapore law firm, Legal Solutions LLC to create Kennedys Legal Solutions. Kennedys Legal Solutions is the Singapore office of the international law firm Kennedys which has 71 offices and associated office/cooperations around the world.

We pride ourselves on helping our clients navigate both business and legal challenges throughout the Asia Pacific region and across multiple practice areas, with a strong focus in both the commercial and insurance/reinsurance sector. We provide a seamless suite of services across both English and Singapore law and are closely connected with our offices in Hong Kong, Australia and the Middle East, as well as partner firms across Asia.

• Legal Solutions LLC and Kennedys Legal Solutions specialise in providing legal services for litigation, arbitration, corporate and conveyancing services as well as healthcare, employment, construction, aviation, shipping, capital markets, regulatory and corporate and insurance advice.
• Services such as litigation, conveyancing, criminal and family law are undertaken solely by Legal Solutions LLC due to Singapore regulations.
• We encourage all of our lawyers to build relationships with our clients at all levels and candidates should expect significant client contact.