Administrator, Finance

Pan Pacific Hotels Group is a young and dynamic company comprising three well-established and trusted brands; Pan Pacific®, PARKROYAL COLLECTION® and PARKROYAL®. We have aggressive expansion plans and as such, we are looking for motivated and energetic people to be part of our growing team. If you have a passion for the industry and are driven by the desire to create Service Excellence Culture, Pan Pacific Hotels Group can offer you great opportunities as we continue to strengthen our global footprint.

Based at our Corporate Office in Singapore, we are looking for a passionate and energetic individual to join us as Administrator, Finance.

Job Responsibilities

This role serves as the overall Departmental Administrator supporting the Finance department and reports to the Director of Finance. The incumbent is required to ensure the smooth, efficient, and effective day-to-day administrative functions of the Finance and IT departments, and to provide secretarial support to the Senior Vice President, Finance.

• Provide a full spectrum of administrative support (including but not limited to expense claims submission, raising purchase requisitions, generating SAP reports, arranging courier services, etc.) for the Finance and IT departments.
• Develop and maintain comprehensive and up-to-date databases of all corporate-related information and agreements.
• Co-ordinate and arrange travel itineraries (e.g. flight bookings, visa applications, hotel accommodation, local ground/car transfers, etc.) for all members of the Finance and IT departments. This may involve multiple destinations and frequent changes. Prepare Travel Authorisation Forms and arrange for approvals.
• Collate, compile, and submit all travel expense claims relating to business trips in Timesoft, and follow up to ensure that all claims are accurate and submitted on time.
• Work with the Corporate Secretarial department on changes in bank signatories and prepare the necessary documents required by the bank. Assist in collating documentation to meet due diligence and compliance requirements from banks. Prepare bank-related documents as required, e.g. SBLC applications, fixed deposit placement/renewal letters.
• Handle all telephone calls and queries in accordance with the company’s/department’s guidelines (e.g. answering calls promptly, professionally, and courteously), take messages accurately, and forward calls as necessary.
• Assist with the preparation of presentations and co-ordinate the submission of board meeting files or decks from various departments in a timely manner, ensuring they are submitted to the Corporate Secretarial department promptly.
• Undertake any ad hoc projects as may be assigned by the Senior Vice President, Finance, e.g. assisting with research, information gathering, and preparing simple statistical reports for presentation purposes.
• Maintain an effective supply of office items, e.g. printing of collateral, letterheads, business cards, ordering of stationery supplies, etc., for the Finance and IT departments.
• Maintain a database of VIP membership cards.

The Person

• Minimum 2 years of relevant experience in a similar capacity.
• Diploma in any discipline or professional secretarial certification/training
• Proficient in all Microsoft Office Applications
• Ability to follow and perform instructions effectively, organise and prioritise daily routine tasks
• A team player with positive work attitude and ability to perform under pressure
• Possess good working attitude with a high degree of professional integrity

Pan Pacific Hotels Group is an equal opportunity employer.

We regret that only shortlisted candidates will be notified.