Executive, Business Operations (Chinese Media Group), 1 year term contract

We are seeking a highly organised, proactive, and adaptable Administrative Executive to support the operational needs of our dynamic newsroom. The ideal candidate will be a fresh university graduate or diploma holder with relevant experience in administrative operations or related fields, ideally within a fast-paced environment. This role is crucial in ensuring the seamless day-to-day operations of the newsroom, contributing to the efficient management of both editorial and business functions.

Responsibilities:

• Administer procurement, payment, and billing processes, ensuring timely processing while adhering to organizational policies. This includes efficiently managing payment requests for contributors, content producers, and external vendors.
• Provide logistical and specialist support to various teams, including managing mailboxes and inquiries, coordinating staff rostering, and overseeing travel arrangements for both journalists and non-editorial staff.
• Collaborate closely with editorial and corporate teams (human resources, legal, procurement, finance) to ensure seamless newsroom operations, including supporting new joiner onboarding, ensuring smooth transitions for new hires, managing contracts, and providing essential supplies for daily operations.
• Regularly assess and refine administrative processes, proactively identifying areas for improvement and implementing innovative solutions to streamline workflows and improve overall efficiency in newsroom operations.
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Requirements:

• Fresh University Graduate / Diploma holder or candidate with relevant experience in administrative operations, support, or related fields, ideally within a fast-paced environment.
• Fluent in both English and Chinese, with strong written and verbal communication skills to ensure clear, concise, and effective communication across teams and stakeholders.
• Ability to efficiently manage multiple tasks in a high-pressure, dynamic environment, applying a service-oriented, proactive approach to ensure smooth workflows, provide critical support, and enhance operational efficiency across editorial and business operations.
• Demonstrating a positive attitude to expanding role functions, and embracing new challenges while maintaining flexibility and a results-oriented approach.
• Independent yet collaborative, able to work autonomously while fostering strong relationships and cross-departmental teamwork to drive business goals and operational success.