At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team. Broadridge is hiring! We are seeking an Executive Administrative Assistant to support the Chief Accounting Officer (“CAO”) and the Head of Finance Digital Transformation. In this position, you will report to the SVP, Finance – Chief Accounting Officer based in our Newark, NJ office. We are looking for someone to serve as a central point of the CAO organization to support the coordination of the various teams within the group. You will serve as the departmental SME for key administrative tasks, coordinate complex schedules and serve as a project manager for departmental initiatives. The role is responsible for ensuring that the business leaders are fully briefed and prepared for all day-to-day professional interactions, project management, and logistical operations. In addition, this role will support the group with presentation creation, financial reporting, and budgeting. This individual will also partner with other business areas on projects and initiatives. This role will be required to be on-site at the Newark Broadridge office four days per week, with the option to periodically work remotely. Responsibilities: Support the Chief Accounting Officer, the Head of Finance Digital Transformation (“HFDT”) and their direct reports: Project management – provide project management support on complex initiatives supporting and driving progress and accountability to advance portfolio of initiatives for the Accounting and Digital Transformation organization Play a critical role in streamlining operations, assisting with budgets, managing calendars, meetings, and travel, and overall ensuring the effectiveness of our global leadership team Assist in the preparation and quality control of presentations, drafting of business-related documents, including SEC filings and financial statements, reports, tables and charts, internal and external communications Supporting executives with calendar management with a high level of integrity by proactively arranging, confirming, and managing meetings with all related logistics (rooms, WebEx, documents, catering, etc.) and reviewing calendars for conflicts that might occur and making necessary adjustments Support teams on personnel-related tasks including onboarding and offboarding of colleagues, supply management, and other ad-hoc projects such as colleague engagement Prepare daily progress updates and help maintain strong relationships with leaders to drive successful outcomes from meetings by sending timely follow-up emails, summarizing key points discussed during meetings, confirming action items or next steps, scheduling follow-up meetings or calls, preparing materials or reports for follow-up discussions and tracking progress on follow-ups Manage departmental assets, supplies & services procurement and other administrative support tasks Recommend skill-building activities (such as CPE class coordination, training programs, internal and external guest speakers, etc.) and ways to incorporate those skills in the day-to-day work of the team Organize events (small dinners with clients, internal dinners, team events and off-sites) by recommending a venue, coordinating with events vendors (catering, vendor booths, games, bands, etc.), and creating memorable experiences at employee events with thoughtfully curated prizes, vendor selections, and engagement Facilitating travel and expense management by coordinating necessary passport/visa documentation when needed, scheduling often complex domestic and international travel (flights, hotel and ground transportation), and preparing travel and expense reports in a timely manner Monthly Finance Forum agenda Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed May perform other ad hoc duties / responsibilities as needed or assigned Qualifications: 10 years of experience, with previous executive/high level administrative support experience Bachelor's degree required Ability to manage multiple projects and priorities Absolute confidentiality is required Strong communication, multi-tasking, problem-solving and organizational skills The ideal candidate is detail-oriented with strong communication and time management skills Benefits Information: Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings #LI-CS2 Broadridge associates helped us envision our Connected Workplace - a work model that allows associates around the globe, dependent upon their role responsibilities, to take advantage of the benefits of both on-site and off-site work to support our clients, one another, and the communities where we live and work. Our Connected Workplace is grounded in the concept of FACS: Flexible, Accountable, Connected, and Supported, which is our commitment to our associates. FACS supports our strong culture and allows us to achieve business goals while supporting meaningful work-life integration for our associates. We are dedicated to fostering a diverse, equitable, and inclusive environment and committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates can only do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates diversity in all its dimensions. Disability Assistance We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws. US applicants: Click here to view the "EEO is the Law" poster. If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to BRcareers@broadridge.com. Broadridge Financial Solutions, Inc. (NYSE: BR), is a global Fintech leader, delivering technology-driven solutions that drive digital transformation for banks, broker-dealers, asset and wealth managers and public companies. At Broadridge, we are committed to making a difference. Our unique culture is guided by the Service-Profit Chain—the idea that success is mutual, directly connecting employee engagement, client satisfaction, and the creation of stockholder value. We enable better financial lives by providing the critical infrastructure that powers investing, corporate governance and communications. A certified Great Place to Work®, Broadridge is part of the S&P 500® Index, employing over 14,000 associates in 21 countries. Hear from our associates how Broadridge has maintained its culture since the shift to a remote and hybrid working model. LinkedIn Facebook Instagram Twitter YouTube Glassdoor The Muse Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. On and off-site working provides flexibility by balancing the needs of our clients, teams, and associates. Our Connected Workplace is grounded in the following concepts: Flexible, Accountable, Connected, and Supported. This approach allows us to achieve business goals while supporting meaningful work-life integration for our associates. Broadridge’s high-performance teams thrive in a culture based on trust and mutual respect that emphasizes outcomes—rather than how, when, and where work is done. We are dedicated to fostering a diverse, equitable, inclusive, and healthy environment. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success. Our goal is to ensure our associates at every level of the organization represent the diversity of the clients we serve and the communities in which we work. We pursue both top-down and bottom-up approaches to advancing diversity, equity, and inclusion initiatives and values into our culture. This is reflected in the varying backgrounds of our over 14,000 associates working in 21 countries around the globe. Learn about our DEI Program here. We believe that our associates are among our most important assets. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our Connected Workplace where associates may be working on-site, off-site, or using a hybrid model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500 online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.