The Administrative Assistant is responsible for managing administrative activities in order to support and accomplish goals of leadership and 50 North.

What you will be doing:

• Conduct member interactions via phone, email, or in-person to address inquiries and provide high-level support.
• Generate invoices and process payments and assist with daily deposits.
• Responsible for data entry in My Senior Center and QuickBooks.
• Engage and create positive relationships with members and staff.
• Monitor incoming emails and answer or forward as required.
• Coordinate and organize appointments and meetings as determined by the Assistant Director.
• Fax, scan and copy documents.
• Maintain office filing and storage systems.
• Sort, open and time stamp incoming mail for distribution. Record checks received to transmittal deposit.
• Create new hire badges with photos and order business cards as needed.
• Attend committee, Board, and staff meetings, take minutes, and prepare them for distribution
• Responsible for reviewing the Approved Financial Assistance list on a weekly basis. Make and laminate financial assistance cards and distribute via mail to recipients.
• Print Senior Café meal tickets as requested by the Nutrition Director.
• Assist member services as needed.
• Perform other duties as assigned by the Assistant Director.

What you need:

• Possess good verbal and written communication skills
• Possess strong organizational skills and attention to detail
• Maintains friendly demeanor and positive attitude
• Substantial experience working with office technologies including Microsoft Office (outlook, excel, word, etc…)
• Experience with QuickBooks preferred
• Associate's Degree or HS Diploma/GED with equivalent experience required
• Two plus years of job-related experience required
• Demonstrate an interest in working with older adults
• Work is completed with minimal supervision, and assignments may be completed without established procedures

Required Hours:

Monday- Friday, 8:30 am est.- 4:30 pm est.

FLSA STATUS : Non-exempt

Reports To: Assistant Director

50 North is an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their actual or perceived gender, race, color, national origin, religion, age and military or veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.