Our client is an investment firm based in the San Francisco Bay Area. They are seeking a detail-oriented Admin Assistant for their brand new office in Menlo Park that will manage the office and provide support to executive staff.

Responsibilities

• Organize and schedule meetings and appointments.
• Organize travel and accommodations.
• Review and manage executive expenses.
• Prepare for, greet, and assist office visitors.
• Review physical mail and flag if important.
• Participate in the planning and execution of company events.
• Serve as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time,
• Manage contract and price negotiations with office vendors, service providers, and office lease.

Qualifications

• 2-3 years of experience in an Administrative Assistant or Office Manager role.
• Due to the need to correspond with Asia partners, business level proficiency in Mandarin (read/write) is preferred.

Compensation and Benefits

• $80,000 - $90,000, depending on experience.
• Medical, dental and vision coverage.
• 401k.
• Flexibility to work from home one day a week.