HireArt is helping Carta find an Office Coordinator (Short-Term) to be the company’s first point of contact and friendly face for all employees, guests and candidates.
In this role, you will primarily be at the front desk in reception and complete tasks around the office to maintain a world-class experience for the company’s employees.
The ideal candidate has 2 years of experience in office coordination, management, administration or similar, experience with Slack and strong project management skills.
As an Office Coordinator, you will:

• Provide an outstanding experience for everyone walking through the company’s doors, exhibiting confidence, polish and professionalism when representing it or the People Team.
• Manage front desk operations/tasks and vendor relationships with support from the manager.
• Own Envoy guest management system and integrate updates into guest/candidate workflow.
• Coordinate/order special treats for Company Days and other office events.
• Navigate employee requests, questions and complaints in a timely/accurate manner with little manager oversight.
• Coordinate with the Onboarding Team for upcoming new hires.
• Prepare desks for new hires and remove personal belongings from any terminations.
• Add/delete/change users and keycards for control access system.
• Communicate new keycards requests and update employee information with property management.
• Submit service/maintenance requests through service desk portal.
• Gather and distribute approved branded merchandise requests.
• Collect all mail/packages and alert employees of parcels available for pick-up.
• Make coffee in the reception/kitchen areas throughout the day.
• Alert day porter of any reported spills/messes to be cleaned.
• Successfully complete opening/closing tasks throughout the office.
• Restock restroom and printing station supplies.
• 2 years of experience in office coordination, management, administration or similar
• Experience working with Slack
• Strong project management skills
• Exceptional written, verbal and interpersonal communication skills
• Proactive, adaptable and resourceful
• Highly organized and attentive to detail
• Ability to collaborate effectively with diverse teams
• Basic IT knowledge is a plus

Benefits:

• Pre-tax commuter benefits
• Employer (HireArt) Subsidized healthcare benefits
• Flexible Spending Account for healthcare-related costs
• HireArt covers all costs for short and long term disability and life insurance
• 401k package

Commitment: This is a full-time (40 hours per week), 2-week contract opportunity staffed via HireArt. This role is onsite and available to candidates based in New York, NY.
HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.