A-V Services Inc., a leading AV company with multiple fortune 100 contracts within the financial, pharmaceutical and computing industry, seeks a highly organized and detail-oriented Accounts Payable Administrator to join our team.

In this role, you will be responsible for managing and processing accounts payable transactions, maintaining accurate records, and ensuring compliance with company policies and procedures. The ideal candidate should possess strong problem-solving skills, be able to communicate effectively, and have experience with accounting software.

Key Responsibilities:

• Prepare and post accounts payable (AP) vouchers with correct project numbers.
• Maintain accurate and up-to-date accounts payable records.
• Address daily internal and external payable correspondences.
• Follow up with over 650 vendors to confirm current contact information and obtain W-9 forms.
• Reconcile monthly vendor statements to ensure all outstanding invoices are vouchered in Q360.
• Perform data entry and administrative tasks as needed.
• Collaborate with other team members to resolve accounting discrepancies and ensure accurate financial reporting.

Qualifications:

• Minimum of 2 years of experience in accounts payable or related field.
• Strong mathematical and reasoning skills.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Excellent attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to work independently and within a team environment.
• High school diploma or equivalent; Associate's degree or higher in Accounting, Finance, or related field preferred.

Full Time Position has benefits including employee stock ownership plan (ESOP), competitive and comprehensive health insurance, life insurance, dental program, 401k, short-term and long-term disability insurance, FSA, HRA, Commuter Benefit Card, full paid vacations, and paid holidays.

A-V Services Inc. provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well.

We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

Job Type: Full-time

Pay: $46,500.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Yearly bonus

Education:

• Associate (Preferred)

Experience:

• Accounts payable: 2 years (Preferred)
• Accounting software: 2 years (Preferred)

Location:

• Fairfield, NJ 07004 (Required)

Ability to Commute:

• Fairfield, NJ 07004 (Required)

Ability to Relocate:

• Fairfield, NJ 07004: Relocate before starting work (Required)

Work Location: In person