About Us:

At AAI, we believe that our success is rooted in our core values and our dedication to fostering a supportive and dynamic workplace. As a family-owned and operated company, we're not just looking for employees; we're looking for team members who will join our family and grow with us.

Job Description:

We are seeking a dedicated and detail-oriented Accounting / Administrative Associate to join our team and contribute to our continued success. This role will serve as a key support in managing both financial and administrative aspects of our organization. Your role is multifaceted, covering various tasks essential to accounting and administrative functions, guaranteeing smooth operations in these critical areas. If you are passionate about accounting, particularly Accounts Receivable and job costing, and are looking to grow in a dynamic and collaborative work environment, this position is for you.

Accounting (A/R) Responsibilities:

Process daily paperwork for billing.

Prepare and send invoices to clients.

Record accounts receivable transactions accurately.

Handle bank deposits and reconcile deposit slips.

Reconcile the accounts receivable ledger for accuracy.

Allocate project costs accurately using job costing principles.

Collaborate closely with project managers to ensure accurate job billing.

Generate financial statements and reports on accounts receivable status.

Administrative Responsibilities:

Provide front desk support, including greeting visitors.

Answer incoming phone calls and direct inquiries.

Sort and distribute incoming mail and manage outgoing correspondence.

Maintain a task reminder system.

Manage office supply inventory and order as needed.

Ensure the office is well-stocked and organized.

Perform filing tasks for document organization.

Assist with data entry, report preparation and other admin duties.

What We're Looking For:

Share our core values and are passionate about contributing to a positive company culture.

Lead by example in daily tasks.

Are committed to continuous improvement and open to learning new skills.

Thrive in a flexible, team-oriented environment and maintain composure in dynamic situations.

Uphold principals of kindness, fairness, and honesty in all interactions.

Have an interest in the construction industry; a background in construction is preferred but not required.

Why You'll Love Working With Us:

Family Atmosphere:As a family-owned business, we prioritize creating a warm, supportive environment where everyone feels valued and respected.

Collaborative Culture: You'll work with a team of dedicated professionals who are passionate about what they do and eager to help each other succeed.

Resilience and Adaptability: We understand the dynamic nature of our industry and support our team in staying resilient and adaptable, ensuring everyone can handle pressures and changes with confidence.

Commitment to Excellence: We pride ourselves on our commitment to high standards and integrity in all our business practices.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) 5% Match
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Could you share what interests you about this opportunity?

Education:

• High school or equivalent (Required)

Experience:

• Office (Construction): 1 year (Preferred)

Ability to Relocate:

• Lansing, MI 48906: Relocate before starting work (Required)

Work Location: In person