An established private debt and equity investor with more than 10 years of experience and 30 companies under management with offices in Brooklyn and Monsey, NY, is looking for a self-driven and ambitious Executive Assistant to join their Brooklyn team! As an Executive Assistant at their company, you will be responsible for supporting managers and employees through a variety of tasks related to organization and communication on a daily basis. The company’s primary investment strategies include middle-market direct lending, real estate, private equity, structured credit, and middle-market buyouts. After a decade of providing their clients with quality service, their goal remains the same, to ensure that their clients are catered to properly and confidentially. They value integrity and reliability; therefore, the company ensures dependable & high-quality service to their clients. Responsibilities:

• Main point of contact amongst executives, staff, external partners, and other satellite offices
• Manage information flow via email and other messaging platforms in a timely and accurate manner.
• Manage CEO calendars and set up meetings
• Make travel and accommodation arrangements occasionally
• Prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing systems
• Maintain compliance with all company policies and procedures
• Other duties as assigned

Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• 1-2 years of office administration or similar related experience
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Discretion and confidentiality
• High school diploma or GED required.
• Associate degree preferred.