Job Details: Job Description The contractor shall provide daily general administrative tasks to include coordinating
and maintaining the group's schedule of events, records management, meeting
schedules, announcements, routing of documents, answering the telephone, and drafting
emails andvarious correspondence. The contractor shall provide travel support for twenty EAG personnel and supporting
faculty by inputting Defense Travel System (DTS) information for the processing
expense vouchers, security and clearance requirements, ticketing, hotel, and othertravel
arrangements.
The contractor shall not engage in any approval role within the DTS, nor shall the
contractor direct the Government in the matters oftravel.
The contractor shall track the EAG's office supplies and mission-related purchases,
conduct inventories, and input purchase requests into PRE and ERP. The contractor
shall only fulfill the function of data entry and tracking for all supply and missionrelated purchases. The contractor shall not generate any Government procurement
requirements; allocate funding, or approval roles.
3.1.3 The contractor shall provide country clearance support for EAG personnel by
submitting foreign travel requests to the Security Office, entering country clearance
requests in the Aircraft and Personnel Automated Clearance System (APACS),
compiling Anti-terrorism Plans (ATP), and ensuring all training is up to date for foreign
clearance approval.
3.1.4 The contractors shall keep track ofthe office schedules of all EAG personnel including keeping
a master calendar ofthe travel, leave, and meeting schedules forthe EAG team.
3.1.5 The contractor shall coordinate the usage of the office conference room including the
schedule of approximately 20 meetings per month. The conference room shall be set up
and ready forrequested meetings, including any audiovisualneeds.
3.1.6 The contractor shall support setting up online group meetings, managing text/image for
event flyers, reserving rooms (for mtgs requiring more space than our conference
room), coordinating with the ITACS team to arrange A/V in rooms across NPS (as
needed), or to do more simple setup including initiating the online meeting without
external support, managing meeting registrations, and pre-meeting preparation. Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
academic setting
" Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
" Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
" Minimum of three years' experience working with government travel specifically DTS, and at least one year working with ERP Education Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. Documentation Required for submission Letters of Intent required Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays Account Manager Name (Proposal Team) Sakshi Agarwal Work authorization required US Citizen Only Relocation is accepted Yes Remote work Yes Additional Notes if any This position focused on the travel and security processes and
requirements. Should have good federal work experience and required clearance.