The Opportunity

This position works out of our Abbott Park, Illinois location in the Legal Division.

As the Legal Invoicing Specialist, you will be responsible for handling Legal invoicing processes and supporting various external disbursement and Outside Counsel Management activities.

This role requires a collaborative team player, who is detail-oriented and can effectively interact with external law firms / vendors and with colleagues across all levels of the Legal Division, including senior Legal leadership.

What You’ll Work On

• Proactively review electronically submitted invoices for accuracy and compliance with Abbott’s billing guidelines and take appropriate action
• Manually enter invoices into billing system (e.g., OUS shadow invoices, expert witnesses, low volume law firms / vendors)
• Adheres to defined Legal invoice review and approval processes and maintains tracking documentation for all invoice related processes
• Provides timely and accurate support to Abbott’s Outside Counsel partners billing inquiries via shared group email account
• Assists in-house Legal staff with invoice review inquiries
• Completes accurate and timely vendor set-ups and updates
• Contributes to month-end and year-end accrual activities, including reconciliation of rejected invoices
• Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop issue resolution processes
• Works closely with Legal Finance, Legal Technology, and Accounts Payable to ensure timely and accurate invoice processing
• Supports ad hoc invoicing projects and initiatives

Required Qualifications

• Consistent and strong attention to detail, good judgement, solid time management and organizational skills, and able to effectively multi-task
• Strong written and oral communication skills
• Excellent interpersonal and customer service skills
• High degree of professionalism and ability to discreetly handle confidential information
• Proficiency with Microsoft Office applications
• Ability to work under minimal supervision on day-to-day activities and under general guidance for ad hoc tasks

Preferred Qualifications

• 2 years of invoicing or data-entry experience
• Working knowledge of Legal ebilling systems / software preferred
• MDG, SAP, Symphony experience preferred

Last updated : 2024-06-21