Summary:Personable, organized, dependable professional Receptionist. The ideal candidate will be the first point of contact for our clients, providing a welcoming environment. This role involves managing front desk operations, handling administrative tasks, and supporting our legal team to ensure the office runs smoothly. Key Responsibilities:
Front Desk Management:

• Greet and welcome clients and visitors with a positive and professional attitude.
• Answer, screen, and forward incoming phone calls, taking messages as needed.
• Manage the reception area to ensure it is tidy and presentable.
• Client Coordination:
• Assist with client appointments, meetings, and consultations as needed.
• Maintain confidentiality and handle sensitive information with discretion.
• Administrative Support:
• Perform clerical duties such as filing, photocopying, scanning, and faxing.
• Manage and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders when necessary.
• Communication:
• Coordinate communication between clients and attorneys.
• Prepare and distribute internal memos, notices, and announcements.
• Data Management:
• Assist with updating client records and files as needed.
• Assist with legal documents and correspondence.

Qualifications:

• Education:
• High school diploma or equivalent required.
• Additional training or certification in office administration or related field is a plus.
• Experience:
• Previous experience in a receptionist or administrative role
• Familiarity with legal terminology and procedures is advantageous but not essential.
• Skills:
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle phones in professional and efficient manner
• Professional appearance and demeanor.
• Personal Attributes:
• Friendly, approachable, and customer service-oriented.
• Reliable, punctual, and able to maintain a high level of confidentiality.
• Ability to work independently and as part of a team

Work Environment:

• Full-time position, Monday to Friday.
• Office-based role hours 8:30 AM - 5 PM

#IND2

Job Types: Full-time, Temp-to-hire

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Lemoyne, PA 17043 (Required)

Ability to Relocate:

• Lemoyne, PA 17043: Relocate before starting work (Preferred)

Work Location: In person