About Us: Abeona Group is dedicated to helping families navigate the complex world of supporting loved ones with intellectual or developmental delays, special needs, or disabilities. Our founder, Alisha Langford, has a personal mission inspired by her own experiences, and we’re looking for a dedicated Executive Assistant to support her in our Portland office.

Why You'll Love Working with Us:

• Impactful Work: Join a team that makes a real difference in people's lives.
• Collaborative Environment: We foster a culture of teamwork, open communication, and professional growth.
• Professional Growth: Opportunities to develop your skills and advance your career.
• Supportive Team: Be part of a tight-knit group where each member is valued and encouraged to contribute their unique skills.

Work Environment:

• Office Setting: Primarily working in our Portland office.
• Supportive Culture: Collaborative and supportive work environment encouraging professional growth.

$78,000

Key Responsibilities:

• Calendar & Scheduling Management: Keep our CEO’s schedule seamless and conflict-free.
• Email Management: Ensure timely and organized responses in the CEO’s inbox.
• Process Creation: Drive and manage key processes for the CEO.
• Project Leadership: Lead special projects and ensure successful completion.
• Travel Coordination: Plan and manage travel arrangements for low-resistance travel experiences.
• Office Management: Maintain supplies, manage mail, and oversee office tasks.
• Staff Tasking & Monitoring: Delegate and monitor staff tasks, ensuring follow-up.
• Pipeline & Compliance Tracking: Monitor the pipeline and ensure compliance with regulations.
• Personal Scheduling: Manage personal appointments and bookkeeping for the CEO.
• Proposal Writing & Tax Prep: Assist in writing proposals and coordinating annual tax prep.
• Workshop Presentation: Prepare and present workshops.

What We’re Looking For:

• Experience: Prior experience as an Executive Assistant, especially in financial services or mortgages (preferred but not required).
• Tech Savvy: Proficiency in Microsoft 365, Zoom, and Teams is a must.
• Self-Motivated: A proactive, self-starter who takes initiative.
• Organizational Skills: Exceptional organizational and time management abilities.
• Problem Solver: Strong problem-solving skills in a dynamic environment.
• Communication: Excellent communication and interpersonal skills.
• Team-Oriented: Ability to work collaboratively within a team.
• Accountability: Commitment to fostering a culture of accountability.
• Project Management: Proficiency in managing projects from inception to completion.

Requirements:

• Must pass a background check.
• Ability to reconcile basic office expenses monthly.
• Task-oriented with strong attention to detail.
• Ability to manage and prioritize multiple tasks efficiently.
• Microsoft 365 Proficient.
• EA Experience of at least 3 years.
• Confidentiality.
• Adaptability.
• Financial Acumen.
• Professional Demeanor.

Abeona Group helps families navigate the complex world of supporting a loved one experiencing intellectual or developmental delay, special needs, or disability. Special needs financial planning is all we do, and we’re here to make your life easier, from understanding how to qualify for benefits and support services to building a retirement plan that considers every member of your family.

Abeona continues our founder’s personal and professional journey.

Ready to Join Us? If you’re ready to be part of a team that’s making a real difference and you meet the qualifications, we’d love to hear from you! Apply now and help us build a future with peace of mind for families with special needs.