81 Administrative Assistant/Office Manager Jobs in New York, NY
Abetta Boiler & Welding is Hiring an Administrative Assistant/Office Manager Near New York, NY
- Answer and direct phone calls. Take any messages or information as needed
- Organize and schedule appointments/meetings
- Prepare schedules for the next morning
- Coordinate between Supers, Managers, and our employees for access to buildings
- Contact vendors for pricing information and present all info to the manager
- Write and distribute emails, letters, and proposals
- Responsible for maintaining time sheet of employees, customer tickets, proposals, and information for two separate entities
- Update and maintain the current filing system
- Update and maintain office policies and procedures along with light office equipment technical support (computers and printer)
- Order office supplies, order materials for shop and job sites
- Maintain contact lists
- Assignments and Punctuality
- English and Spanish are must
- Proven experience as an administrative assistant or office admin assistant within a fast-paced work environment
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel in particular) and Quick Books are a MUST
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- 8-hour shift
- Monday to Friday
- 8 AM to 4 PM
- High school or equivalent (Preferred)
- Administrative: 4 years (Preferred)
Job Summary
Full Time
$45k-56k (estimate)
07/12/2024
09/11/2024
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