Abilities Inc Job Description

Office Assistant / Receptionist

Major Responsibilities :

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Supervision Received :

On-going supervision from Administration office, self-directed position

Hours (may change at any time)

Monday-Friday

8am-4pm Fridays are 8am-3pm

Maintain Business Casual Attire

Duties and Responsibilities :

Point of Person for

Employee Hiring Onboarding

Accept staff needs from Managers on weekly to needs basis

Fill Staff needs in a fair and high needs basis

Review in ADP and Process applications to include :

Phone interview

Offer letters / Hire Paperwork

DHS Background Checks

Scheduling TB / and or Drug Test @ Business Health

Schedule New Hire ALEA ONLINE Training, Orientation, CBRF / AFH classes

Work with Director Assistant to Establish a Schedule for new hire

Maintain Employee Employment Files to include

4 year or 2-year background checks

Current driver license

Update personal information

Status change Forms / Wages and reviews completed

Training Compliance

New Hire or Pre-hire Paperwork / Policies / Orientation forms

Work with Director Assistant on Recruitment of Staff

Emailing old staff, Ads, Setting up Job Fairs

Assist Program Managers with Scheduling / Time Cards

During Down time spending time Working with program managers, Director Assistant to reach out employees to fill shifts if needed

Adjust Timecards when failure to punch forms are turned into the office (to triple check when to work, ECP and with manager that employee was at work)

Opening and closing the office on a daily basis to make sure it is a clean working environment

Provide General support to visitors and employees via phone and walk in

Schedule meetings and appointments for Administration

• Organize the office and order office supplies and equipment supplies
• To include fulfilling supply request list for facilities / managers
• Maintain the office condition and arrange necessary repairs
• Keep a clean office environment
• Weekly / Daily Cleaning (cleaning bathroom, general office area, Keeping Professional Business Atmosphere
• Removing of Garbage from office

Update and maintain forms, policies and procedures

• Organize office operations and procedures
• Such As Training Check List, TB testing List, Driver Lis List
• Training Calendar Schedule and Coordinate with Nurse and Trainers
• Manager Google Drive of Forms
• Hello Sign
• ALEA Training
• When to work
• Zoom Meetings

File all correspondence in and out of the office

• Provide / Trouble shoot IT on all office equipment, computers and etc. Phone and Cable Issues
• Provide Support to Managers
• Scan / Fax Correspondence to and from Managers

Perform any other duties or tasks asked by Administration, and understanding your job description is subject to change at anytime with adding more tasks.

Compensation details : 15-17 Hourly Wage

PI356b627cbc10-26289-35339748

Last updated : 2024-08-22