Job Description
Position Summary:
The Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management and other duties as assigned. This receptionist will be assigned to work at a manufacturing distribution center to assist managers and supervisors with administrative daily tasks.
Location: 25700 N Norterra Pkwy Phoenix, AZ 85085 (North Phoenix)

Shift: Monday - Friday 7am-4:30pm

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2024 Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM)
Front Desk/Reception

• Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.
• Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.
• Maintain a safe and clean working environment in conjunction with Janitorial staff.
• Maintain reception area in neat and orderly condition.
• Assist office and executive support team as requested with various tasks and projects.
• Access property management portals to report office related issues.
• Coordinate new/existing building badges via the building portal
• Assist in the coordination of building activities.
• Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.
• Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.
• Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.
• Coordinate catering for large meetings and events when assistance is requested.
• Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.

Caf/Wellness Room

• Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.
• Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.
• Assistance in the coordination of social events in caf and holiday decorations.
• Manage Wellness Room utilization and supplies.

Mailroom/Copy Room

• Receive and deliver mail, log packages and process deliveries.
• Notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members' request.
• Monitor printers and copiers for paper and toner
• Order common office supplies for copy rooms (not department specific supplies).

Qualifications - Education & Experience

• High School Diploma or GED
• Min. 1 years of related front desk, admin, mailroom experience required

Qualifications - Other Skills, Abilities, Knowledge

• Intermediate (i.e. Word, Excel, Outlook)
• Communication
• Dependability
• Organization
• Multitasking
• Prioritizing
• Exceptional Customer Service Attitude

About Us
ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350 offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com.
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.