General Job Description :

Under the general direction of the Document Control Lead and receiving instruction from the AP Supervisor as required, the Documentation Control Specialist completes invoice capture, error review and correction, mail distribution and related administrative duties.

Essential Duties & Responsibilities :

• Capture of all invoices in Medius and capture error review including :
• Review all Incoming invoices in Medius, take action on and delete all non-invoice documents
• Review and update proper job and PO information on invoices that errored out and are in Document import.
• Work with A / P Specialists and Service A / P on invoices with missing data to determine proper job information.
• Review and distribute mail daily.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.) :

• Diploma or equivalent required
• 2 years of previous Accounts Payable work experience (experience with Construction A / P department and / or accounting system preferred, but not required)
• Previous experience with document imaging administration ( paperless invoice system) and scanning equipment preferred but not required.
• Proficiency with MS Windows, including MS Word and MS Excel (, can accurately complete sum functions and calculations using Excel formulas)
• Accurate 10-key by touch (7000 keystrokes preferred) and demonstrated data-entry accuracy
• Demonstrated customer service excellence, including professional, courteous phone skills
• Ability to work under pressure to meet deadlines
• Ability to work overtime and weekends as required by Supervisor or Manager

ACCO Competencies :

• Proactivity / Initiative : Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level / position and with minimal supervision.
• Perseverance : Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight : The ability to gather and make sense of information that suggests new possibilities.
• Engagement : Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork : The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture : Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication : Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn : Interest in seeking out new experiences, knowledge, and candid feed, back;

demonstrating an openness to learning and change.

Problem-Solver : Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and / or move up to 10 pounds, and occasionally lift and / or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel;

reach with hands and arms and talk or hear.

• The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier / printers).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.

Hours :

This is a non-exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7 : 00 am and 5 : 00 pm as scheduled with the position's supervisor, with a minimum thirty-minute and maximum one-hour break for lunch, and two rest breaks.

Occasional overtime may be necessary per business needs.

Competitive Wages :

$ to $ per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others.

The offered wage or salary is only one aspect of an employee's total compensation.

ACCO

LI-MM1

Last updated : 2024-09-07