Job Summary

Under the supervision of the principal, performs a variety of functions related to the accurate collecting and reporting of attendance and the maintenance of student records at the school site.

Essential Duties :

• Maintains necessary records ensuring confidentiality of students and their families and prepares related reports.
• Record daily attendance using designated software or manual.
• Maintains logs and other documentation verifying absences.
• Verify the accuracy of attendance records and make any necessary corrections.
• Communicate with students and families regarding attendance policies and procedures.
• Collaborate with school administrators and school counselors to address attendance-related concerns.
• Assist in the implementation of attendance improvement initiatives, such as incentive programs or interventions for chronic absenteeism.
• Provide support and guidance to individuals who may require assistance with attendance tracking or understanding attendance policies.
• Prepares accurate student absence lists for teachers and administrators.
• Communicates with parents / guardians to find out reasons for student absence.
• Contact parents / guardians by phone or letter to schedule attendance meetings as needed.
• Issues absence admit and tardy slips to students.
• Attends attendance meetings when scheduled with parents, school administrators, and the Coordinator of Student Services.
• Performs other duties as assigned.

Job Specifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and / or Abilities Required)

• High school diploma or equivalent; additional education or training in office administration or related field is a plus.
• Proficiency in basic computer skills, such as Microsoft Office suite.
• Excellent communication skills, both written and verbal.
• Ability to maintain professionalism and discretion when dealing with sensitive information.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Working Conditions & Physical Requirements

• Facility to sit at a desk or conference room for extended periods of time.
• Make decisions using sound judgment and evaluate results.
• Take accurate notes and document accordingly in power school.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school environment.

The noise level in the work environment is usually moderate.

Clearance : Criminal Justice Background check, Child Protective Service Background Check, Fingerprinting, TB Assessment

Supervision Exercised : None

Supervision Received : Coordinator of Student Services

The Accomack County School System does not discriminate on the basis of age, sex, handicap, race, religion, color, or national origin in its employment practices.

We are an equal opportunity employer."

Last updated : 2024-06-14