Description

WHO WE ARE
For more than 4 decades, Accurate Heating, Cooling and Plumbing has been the HVAC contractor of choice for quality-minded customers in Central Ohio. Besides the fact that we have earned a reputation for being the best in the business, our mission statement says it all, “Become the Trusted Comfort Advisor for every Homeowner and Business in Ohio by applying Moral and Ethical business principles.”

Our team prides itself on its true dedication to quality and unparalleled customer satisfaction. We don’t want to hire for a job; we want to hire for a career.

The Purchasing and Accounts Payables Specialist is responsible for providing administrative, financial, and clerical support services in purchasing and accounts payables. This position is primarily responsible for creating purchase orders, recording receipts of materials, preparing and processing check request forms, and processing vendor invoices for payments in accordance with company policies and procedures. This position involves a large amount of data entry and occasionally participates in vendor relationship management.

· Develop and maintain partnerships with suppliers, purchasing staff, and other employees, including managers and supervisors.

· Prepare purchase orders for supplies, materials, goods, and services.

· Accurately record the receipt of supplies, materials, goods, and services on appropriate PO’s.

· Maintain detailed purchase records documenting regular expenses and capital expenditures.

· Reviewing, processing, and following up on purchase orders, invoices, travel authorization reports, travel expenditure reports and credit card expenditures.

· Review all vendor invoices and reimbursements to employees and non-employees for appropriate documentation and approval prior to processing for payment

· Research, resolve, and respond to vendor, employee, and project manager inquiries regarding account status; investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel.

· Prioritize invoices according to cash discount potential and payment terms

· Reconcile vendor statements, research and correct discrepancies

· Assist in month end closing

· Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

· Compile, produce and distribute reports as needed

· Assist with other projects as needed

Requirements

· 2 years of Accounts Payable experience

· Associates degree in related field

· Must have strong work ethics

· Must be well organized and a self-starter

· Must be able to follow standard filing procedures

· Detail oriented, professional attitude, reliable

· Proficient in Microsoft Office Suite

· Possess strong organizational and time management skills

· Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

· Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

· Ability to communicate effectively verbally and in writing

· Ability to interact with employees and vendors in a professional manner

· Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

· Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

Reports To: VP-Administration

BENEFITS

• PTO per Company Policy
• 6 paid holidays
• Health, Dental, Vision, STD, Life Insurance
• 401(k) plan, including company match
• 125 Plan

EQUAL OPPORTUNITY EMPLOYER
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.