Membership & Operations Coordinator

Company Overview

ACEC Colorado is a 501(c)6 trade association with more than 260 member firms representing 12,500 employees in the independent, private practice of consulting engineering in the state. Through its mission of advancing a business environment that helps professional design firms thrive. ACEC Colorado provides leadership and business trainings, advocacy initiatives, and key networking opportunities to connect professionals who improve the natural and built environments. The trade association staff also supports ACEC Colorado Foundation, a 501(c)3 charitable nonprofit, which promotes education in the field of engineering and consulting engineering as a career of choice through its annual scholarship awards program, as well as key outreach initiatives focusing on underserved and underrepresented middle and high school student populations. ACEC Colorado is part of the ACEC National federation, which consists of 51 similar state and regional member organizations advocating for policies at that promote economic growth and improve the quality of life for every American.

Position Summary

We are hiring an onsite Membership & Operations Coordinator for our team. This role focuses on overseeing administrative operations like managing office equipment and supplies, maintaining calendars, and executing database tasks including billing and event registrations. Additionally, it involves coordinating membership activities, verifying eligibility, generating reports, and supporting educational initiatives and other administrative duties as required.

Essential Functionsand Duties

• Administers phone system, copier, supply orders, and General Office calendar and email account
• Executes all functions related to database management at the direction of the Executive Director (or assigned staff member), including but not limited to making check deposits, billing dues, setting up online products and event registrations, and processing registrations
• Maintains database records, event templates, store products, messages and procedures, as well as runs reports
• Works with ACEC National to execute annual membership verification process
• Coordinates membership activities, including but not limited to responding to general membership inquiries, verifying membership eligibility, creating monthly membership reports, maintaining list of active prospects, and entering new member applications/transfers/resignations on monthly membership report.
• Verifies event attendance and reports educational credits when required to Registered Continuing Education Program
• Interacts with members and nonmembers on a daily basis
• Supports ACEC Colorado Scholarship & Education Foundation’s administrative needs as requested
• Completes other duties as assigned

Position Type/Expected Hours of Work

• This position is located in Denver, CO
• This position reports directly to the Executive Director
• This position serves ACEC Colorado, ACEC Colorado Scholarship & Education Foundation, and Consulting Engineers Political Action Committee
• Standard business hours of 8:00 a.m.-5:30 p.m. (Monday-Thursday) and 8 a.m.-Noon (Friday)
• Regular work on computers
• Some local travel required
• Possibility of evenings and weekends required for conferences/special events

• Minimum Qualifications 2-5 years of experience working in a professional environment
• Bachelor’s or associate degree or equivalent experience
• Experience working in a customer service environment
• Experience performing general office administrative duties
• Basic understanding of accounting principles
• Experience with database management
• Ability to work on a team comprised of both internal staff and external consultant
• Interest in learning industry-specific terminology
• Excellent verbal and written skills
• Proficiency in Microsoft Office applications (Excel, Word and Outlook)
• Familiarity with Adobe Acrobat Pro DC
• Readiness to learn new technology and software
• Basic knowledge of general office equipment
• Ability to lift and move up to 30 lbs.
• Legal authorized to work in the US without sponsorship
• License to operate a motor vehicle or access to transportation for some work-related travel

NOTE: reasonable accommodation(s) may be made to enableindividuals with disabilities to perform the essential functions. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job.

Benefits

• Company-paid, onsite parking
• Paid time off
• Company-paid health, dental, vision and life insurance premium (based on enrollment eligibility)
• Company-paid short-term and long-term disability policy (based on enrollment eligibility)
• Company-paid contribution of 3 percent of base salary to 401(k) Plan
• Paid Holidays (Memorial Day, Independence Day, Labor Day, Thanksgiving, Day-after Thanksgiving, workdays
• falling on Dec. 25 through Jan. 1, and one floating holiday).
• Company-paid professional development opportunities
• Company-paid membership in American Society of Association Executives
• Reimbursement for portion of mobile phone and home broadband service, as applicable to work needs
• Reimbursement for work-related travel (at current IRS rate)

Compensation

This position is exempt under the professional exemption.

Competitive pay range - $50,000-$60,000- commensurate with experience