Job Title: Office Manager/Health Assistant

Supervisor: Head Administrator

Licensure Required: Health Assistant – NM PED (can be obtained on the job)

FLSA Status: Non-Exempt

Job Category: Non-Certified, 12 Month

Position Type: Full-Time Salary: $27,275 for 7.5 hours a day and 220 days. $16.53/hour.

Description: The RWCS Office Manager is a dynamic position that is the “Gatekeeper” of the school. This multi-faceted position combines the duties of Receptionist, Business Manager Assistant, Registrar, and Health Assistant in a small, close-knit community of up to 60 students and 10 full-time staff. The Office Manager is part of the administrative team and must be flexible, focused, able to multi-task, personable, and meet deadlines daily. Role and

Responsibilities:

● Establishes and maintains professional relationships with parents, community, school visitors, and vendors.

● Performs receptionist duties, including being the first point of contact for visitors to campus.

● Assure visitors have properly signed in and shown ID and are authorized to be on campus.

● Complete routine clerical duties such as making copies, filing, and processing outgoing mail.

● Send out alerts and notifications for school closures, bus issues, need for early dismissal, special events, and the Weekly Update.

● Update website and social media sites as needed.

● Tracks deliveries, verifies and collects packing slips, and distributes them promptly to appropriate recipients.

● Works with new employees and contract employees to process HR intake, including background checks and creating personnel files.

● Manage employee timesheets and submit them to the business manager for payroll processing.

● Manage requisitions and provide them to the business manager for processing, ordering, receiving, and dealing directly with vendors.

● Receive and collect invoices for weekly submission to business manager, manage accounts payable files, and mail checks.

● Responsible for registering new students, including lottery applications, online registration, collecting required documentation from parents/guardians, and sending records requests to other schools and agencies.

● Create, maintain, and archive cumulative files for students with all required documentation for the period required by applicable policies, rules, and statutes.

● Administer, store, and monitor required student medications under Health Assistant guidelines.

● Additional duties as assigned by school administrator Qualifications and Education Requirements

● Must have a minimum of a high school diploma or equivalent.

● Effective written and verbal communication skills.

● Possess a valid New Mexico driver’s license and insurance.

● Must apply and receive clearance for an FBI background check by an agency approved by the school. Preferred Skills

● Interpersonal skills with diverse populations in person and on the telephone.

● Flexibility, organization, decision-making, and problem-solving skills.

● Knowledge of RWCS community, computer systems, financial and legal requirements.

● Proficient use of Microsoft Office and Google products.

● Ability to meet deadlines, prioritize tasks, work independently, and coordinate with others.

● Ability to demonstrate initiative and perform assignments with accuracy and attention to

Job Type: Full-time

Pay: From $27,275.00 per year

Schedule:

• Monday to Friday

Ability to Commute:

• Questa, NM 87556 (Preferred)

Work Location: In person