Title: Sr Payroll Specialist

Location: San Jose, CA 95002

Duration: 3 month with possible extension

Can be in the Calabasas, CA, office area as well Open to candidates in Tulsa OK as well with strong experience/background

About the job

Minimum of 10 to 15 years of direct payroll experience required

Responsible for the preparation and processing of semi-monthly payroll for 1000 US employees;

Understand multi-state payrolls

Monitor and run audit reports for timecard imports from ADP time & attendance to ADP WorforceNow, for 200 Non-Exempt employees

Review and process necessary new hire paperwork, Leave of Absence updates, W4 changes, garnishments, manual changes as needed

Prepare Earnings & Deduction Batches for audit prior to transmission

Run reports in ADP prior to transmission for pre-transmit validation

Prepare manual checks as needed

Transmit Payroll for US Companies

Run reports and standard ADP reports for post-transmission audit

Prepare 401K reconciliation prior to posting 401K contributions to Fidelity site

Prepare FSA reconciliation prior to loading file to 3rdParty Administrator

Communicate and coordinate compensation data with HR department

Research, analyzes, and resolves payroll-related problems or questions.

Recommends or participates in the development of new procedures and policies related to payroll operations utilizing knowledge of state and federal policies and regulations.

Assist Payroll Manager with special projects as needed

Analyzes and resolves employee payroll inquiries regarding their paycheck

Ensure confidentiality of employee’s information.

Reconciliation QTD & YTD Stock with the Stock Team.

Maintain States Tax and Registrations as needed.

Job Requirements

ADP WorforceNow experience required, R&R preferred, but not required

ADP Time and Attendance and Oracle Time and Labor experience preferred, but not required

Experience and strong understanding of Employee and Employer payroll taxes

Dependable and strong attention to detail

Team player, but comfortable working independently

Must be able to work under tight deadlines, with flexibility

Should be able to deal with difficult, sensitive, and confidential issues

Must be well organized, flexible, and able to work in a fast paced environment and meet multiple simultaneous deadlines, while maintaining a high level of accuracy, professionalism, and confidentiality;

Proficiency in Microsoft Excel, Word, and Outlook

Effective interpersonal, oral and written communication skills

Skills:

ADP WorforceNow experience required, R&R preferred, but not required

ADP Time and Attendance and Oracle Time and Labor experience preferred, but not required

Experience and strong understanding of Employee and Employer payroll taxes

Dependable and strong attention to detail

Team player, but comfortable working independently

Must be able to work under tight deadlines, with flexibility

Should be able to deal with difficult, sensitive, and confidential issues

Must be well organized, flexible, and able to work in a fast paced environment and meet multiple simultaneous deadlines, while maintaining a high level of accuracy, professionalism, and confidentiality;

Proficiency in Microsoft Excel, Word, and Outlook

Effective interpersonal, oral and written communication skills

Education:

Minimum of 10 to 15 years of direct payroll experience required

ADP WorforceNow experience required, R&R preferred, but not required

ADP Time and Attendance and Oracle Time and Labor experience preferred, but not required

Experience and strong understanding of Employee and Employer payroll taxes