Job Title: Administrative Assistant II

Duration: 12 Months

Working Hours: 40 hours a week

Work address: Las Vegas, NV 89101 (However, this will be changing around September 2024 to Las Vegas, NV 89119) (Onsite)

Must be local from Las Vegas, NV

Job Description:

Receptionist will serve alongside an Administrative Assistant II in their duties. The duties include:

• Communicating with Unclaimed Property Claims constituents who walk in, call, email, and mail items to our office.
• This will require an understanding of office policies and the law, which the individual will be trained on.
• Navigating the Unclaimed Property database to assist with these communications.
• Retrieving and processing the mail.
• Scanning claims documents received in the mail.
• Redirecting calls to appropriate individuals.

Overall general support to the Prepaid Tuition Program and its Staff.

Needs to be familiar with Microsoft Word, Excel, and Outlook.

Duties to include:

1. Answering phones/retrieving messages/returning and redirecting calls

2. Send out/reply to emails

3. Print, fold, stuff, and send out mailings (several throughout the course of the month)

4. Scan and Index forms, documents, and general correspondence

5. Create and modify forms, letters, and labels in Word

6. File

7. Work within Prepaid Tuition Database – Data Entry

a. Complete address changes and various forms within system

b. Process Student enrollment forms

c. Process/generate various types of correspondence

Overall general support to the Unclaimed Property Program and its Staff.

Duties to include:

1. Answering phones/retrieving messages/returning and redirecting calls

2. Send out/reply to emails

3. Using the unclaimed property software management system, look up status of claims to assist claimant

4. Assist potential claimants by searching the unclaimed property software management system and generating claim forms

5. Open mail, scan and index claim forms and additional evidence letters

The Company is an Equal Opportunity Employer and is committed to creating an equitable and inclusive environment for all.