Job Description
Position Title: Japanese/English Bilingual Project Manager
Team: Project Senior Manager
Report to: Office Director
Entitled to: Exempt
Work Hour: M-F 9:00am - 6:00pm
Position Overview:
The Project Manager manages multiple exhibitions and public art projects from beginning to end. This position is also in charge of expanding public art opportunities to expose the artist's art. Collaborate with involved members and third parties to effectively meet
workload and maintain standards of excellence.
Key Accountabilities:
✓ Project management of exhibitions, public art, and commercial collaboration, including design progress, coordination, and deployment.
✓ Create a timeline for the project and execute tasks to meet deadlines by communicating with teams, clients, third parties, and other stakeholders.
✓ Negotiate related to the parties involved in projects with management approvals to create the best conditions for art exhibitions, logistics, and risk management and communicate to team members to align with.
✓ Manage all projects with maximized cost efficiency.
✓ Summarize exhibition requirements based on agreed conditions with clients and coordinate with team members for executions.
✓ Report project progress and milestone execution to Management in a timely manner.
✓ Provide timely and precise communication to the Management, related parties, and team members to progress projects smoothly.
✓ Create and maintain healthy and good relationships with galleries, clients, third parties, and team members.
✓ Review potential projects/inquiries and prepare sufficient materials based on thorough research, which helps Management’s judgment.
✓ Prepare press releases for exhibitions/projects and schedule a press interview when needed.
✓ Handle risk management and lead contingency planning.
✓ Review all legal documents of involved projects.
✓ Conduct research on the potential public art exposures of the artist and raise proposals regularly and lead to execution.
✓ Supervise and monitor other project members’ work assignments, work quality, work schedule, performance, and behaviors, and guide the project members to ensure that the project progresses under the established schedule and the highest standards are maintained for efficiency, quality, and safety.
✓ Perform other administrative tasks as requested by Management, including conducting research,document preparation, and filing and distributing mail.
✓ Demonstrate strong commitments to organizational success and high performance through own behaviors, and lead others by example to maintain positive and cooperative workplace culture while enforcing Company’s Workplace Policies within the team.
Requirements:
✓ Excellent communication skills
✓ Multi-tasking and paying attention to the detail
✓ Ability to work independently with a strong work ethic
✓ Thrives in a process-driven and fast-paced environment with accountability
✓ Willingness to expand responsibilities when needed
✓ Ability to display compassion and remain calm in stressful situations
✓ Organizational and problem-solving skills
✓ Understands confidential matters and documents
✓ Must be bilingual in Japanese and English
✓ Must have interests in Arts.