Adams & Martin Group has partnered with a dynamic and growing law firm in Costa Mesa, CA who is seeking a Law Firm Administrator / Office Manager.

The Firm Administrator is a crucial player to the firm's operations, the Firm Administrator oversees various administrative functions to ensure efficiency, compliance, and productivity. This role demands a blend of organizational prowess, leadership skills, and attention to detail to manage daily operations effectively.

Office Operations:

- Manage day-to-day office operations, including facilities, vendor relations, and procurement.

- Develop and implement office policies and procedures to optimize efficiency.

- Coordinate with IT support to maintain effective office technology and equipment.

- Facilitate communication flow within the office and across departments.

- Coordinate meetings, events, and travel arrangements for the executive team.

- Serve as a point of contact for internal and external stakeholders.

Executive Support & Management:

- Provide high-level administrative support to the executive team, managing calendars and correspondence.

- Prepare materials for executive meetings and presentations.

- Act as a liaison between the executive team and other departments.

- Assist in developing and executing the firm's strategic plan, analyzing data and providing insights.

- Manage special projects and initiatives aligned with strategic goals.

- Supervise administrative staff, fostering a positive work environment and promoting professional development.

- Delegate tasks and ensure efficient office management.

- Prepare and monitor budgets in collaboration with the finance department.

- Ensure compliance with financial regulations and reporting requirements.

- Oversee office facilities maintenance and coordinate with vendors for repairs and services.

- Ensure compliance with health and safety regulations.

- Stay updated on relevant laws and regulations affecting the firm.

- Manage IT infrastructure and cybersecurity measures to protect firm data.

- Undertake other special projects as assigned by the Chief Operating Officer.

Education and Experience Required:

- Bachelor's degree in Business Administration, Management, or related field.

- 6 years of proven experience in office management or administrative roles within a law firm.

- Strong organizational, communication, and leadership skills.

- Proficiency in MS Office suite and knowledge of relevant legal regulations.

- Ability to prioritize tasks and work under pressure in a fast-paced environment.

To apply, please send your resume, cover letter and salary expectations to MJ Gillette at Desired Skills and Experience Law Firm Administrator, Office Manager, Paralegal, Law Office

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.