100% on-site

Contract to hire

Role: Administrative Assistant

• Contract Pay: $22-27/hr

Preferred Experience:

● 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office

● Demonstrated experience with school student information systems (ideally, Skyward SIS)

● Prior experience as a board recording secretary or executive assistant to a school superintendent

Knowledge and Skills

● Positive attitude and demeanor

● Strong advocate for the rights of families

● Knowledge of or experience with student information systems

● Excellent reading, writing, and speaking skills in both English and Spanish

● Strong technological skills

● Strong organizational skills

● Ability to diffuse tense situations

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Main Duties & Responsibilities

● Maintain confidentiality;

● Maintain and/or create filing systems;

● Serve as the District’s Student Information System (SIS) Administrator by:

-Providing training for school secretaries related to the Student Information System;

-Monitoring and performing data entry in the Student Information System;

-Ensuring the accuracy of data in the Student Information System;

-Completing state reports based on information obtained from the Student Information System;

● Serve as Recording Board Secretary for the District and perform all recording secretarial functions including:

-Drafting board packets, agendas, and board briefs;

-Scheduling meetings, conferences, and training for board members;

-Managing the board calendar;

-Maintaining board files;

-Facilitating monthly board meetings;

-Taking and transcribing minutes of all meetings; ○ Updating board policies;

● Perform duties with an awareness of Illinois State Board of Education mandates, Board of Education policies, and district requirements;

● Foster and maintain positive and effective working relationships with teachers, administrators, support staff, district staff, students, parents and the community; and Meet deadlines with time constraints.